HOPE, Khartoum and West Kordofan Office

Job Announcement

Terms of Reference (TOR)

24 Dec 2022

No. HOPE/2022/19

Job Title: Agricultural Specialist

Base: roving with 50% in (1) AlFula/ West Kordofan project field, 25% (2) Ed Daein/ East Darfur project field, and 25% (3) Khartoum Office.

Location: (1) AlFula/ West Kordofan project field, (2) Ed Daein/ East Darfur project field, & (3) Khartoum Office.

Start Date: 15 Jan 2022.

Contract Duration: 12 Months.

Gross Salary: 900 USD (the payment will be in SDG currency).

Grade level: Grade 4 (out of 5)

Reporting to: Project Manager cc to Kordofan Area Manager.

Job application deadline: 7 Jan 2023

Major Functions/ Responsibilities: 

Project supervision:

• To coordinate, supervise and delivering results and implementing all Agriculture related activities described in project documents in daily based at the field.
• Responsible of communication with Government structure/ committee, Agriculture Cooperatives, Agricultural Mentors at community level, and community-based structure and ensure their complaints are response with required standards, besides managing of all resource needed for implementation including receiving/ procuring of working tools and delivery supplies and equipment, kits, materials and supplies to the beneficiaries.
• Support Agricultural Mentors to conducting Agricultural Mentorship Training, and demonstration plots as well as delivering results, implementing all activities, ensuring quality control.
• To ensure follow-up of the subcontracted activities, as well as the quality of the services providers work.
• To develop Request For Quotation (RFQ) includes specification for Agriculture inputs (for Hibiscus Crop).
• Give timely solicited decisions in manner in case of any difference in the work plan or project inputs, in addition to monitoring and observation of all activities and inputs.
• During the agricultural season, administer the post-training mentoring programme that was designed, including visits to farmers, remote support through WhatsApp and SMS, demonstration plots, etc..
• At the end of the agricultural season, provide bi-weekly updates on number of beneficiaries successfully managing to increase their productivity and revenues.
• Hold monthly meeting with the Agriculture Cooperatives, Agricultural Mentors at community level, and community-based structure at the field to make monthly action plan and discuss monthly update of agriculture situation.
• Participate in internal HOPE weekly meetings and external meeting with partners include donors, stockholders, FSL sector partners.
• Contribute to needs assessment and the drafting of new proposals.

Implementation of project objectives:

• Ensure that the project objectives and output are taken into consideration during implementation in accordance with the project documents.
• Oversee the outcomes and the impacts of the interventions made to the community.

Finance and Grant Management:

• Oversee of the implementation of detailed project work plans and spending plans for all project activities.
• In consultation with Project Manager/ Kordofan Area Coordinator to review every activity expenditure on a monthly/ quarterly basis; compare with project work plans and overall progress.
• In consultation with Project Manager/ Kordofan Area Coordinator to put work plan, develop TOR for each activity include budget breakdown, write payment requests and develop quality of project activities.

Communications, Partnership and Alliances Engagement:

• Ensure relevant synergies and linkages between HOPE and Partners/ stakeholders.
• Maintain effective communication with all stakeholders and partners.
• Arrange meeting with partner and stakeholders in regards HOPE project as well as attend regular sector meeting at state level.
• Plan and organize the project missions, including communication with the mission teams as well as briefing and debriefing meetings for the missions.

Monitoring & Evaluation (M&E) and Reporting 

• Oversee of Follow-up the implementation of detailed project works plans in the field together with M&E Officer in HQ.
• Check field ongoing activities, update the beneficiary database & monitoring sheet and fill in the M&E format of Monitoring Field Visit.
• Check activities report, & any other briefing reports/ updates as requested by Project Manager/ M&E/ Managers.
• Write progress reports and final projects reports upon completion.

Others:

• Apply and maintain the projects documentation system at state level.
• Prepares contract of service providers such as trainers and contractors.
• Any other task or responsibility determined by management of HOPE.

Minimum Qualification, Skills and Experience Required: 

1. Strong management and supervisory skills and experience (at least 6 years’ experience);
2. Fluent written and oral communication skills in English Language;
3. Relevant technical qualifications and expertise in Rain-fed Agriculture and/or experience in Hibiscus Crop or working with Agriculture Cooperatives;
4. Bachelor's Degree required; Master’s Degree preferred;
5. Experience in community engagement and working with government and community stakeholders; and
6. Excellent survey/assessment skills and knowledge to write quality reports;