Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

Country Office Management Systems

• Managing the SMT, SLT, ESMT actions tracker and monitoring action plans.
• Preparation of monthly and quarterly CD reports to the Regional Office for CD approval
• Preparing for the quarterly Extended Senior Management Team meeting a full pack of updates on GA audits, statutory project year-end audits, and standards against the quality framework so that key elements can be selected for deeper discussion at SLT, SMT and ESMT
• Supporting the monthly SLT, monthly SMT, quarterly ESMT, all staff meetings. Developing the agenda and materials as needed and ensuring that action plans are tracked, followed up and reported back to the following meetings; working with colleagues to ensure the monitoring and dissemination of the annual calendar for these and related management meetings are systematically done.

Save the Children Global Management Tools

• Coordination of Quality Framework Self-Assessment (QFSA) and its Improvement Plan, ensuring that the timelines and actions are followed up, preparing quarterly reports on progress, coordinating the annual QFSA process of self-assessment and action plan development; ensuring that action plans are in place to support departments in meeting essential standards of operational quality
• In close collaboration with the finance Director and relevant SLT; provides support to ensure coordination, monitoring and reporting of key findings from any reviews/audits are done on time and with quality.
• Keep action tracker for all action plans from reviews and audits and ensure responsible staff close their actions.
• Support with SLT/SMT/ESMT/All Staff meeting minutes as well as Action Tracker for follow ups and closure of actions.
• Support CD with SMT travel/leave plans. Coordinate with field regarding all pending action points from previous field visits and in coordination with Operations leadership ensure SMT members are provided a brief on high risk awards before their field trips.

Executive Support

• Coordinates the Senior Staff members’ meetings and other workshops
• Prepares the major events and visitors calendar, SMT-Out-of-Office notice and sends out the information to all staff members;
• Compiles meetings\workshops documentation and provides background documents for the Country Director;
• Tracks down visitor’s itinerary and send required visitors information, and arranges logistics and assists visitors in their visit schedule as required

Ensure all staff in PMO do have updated work plan, do regular performance management as required by the organization.

• Masters Degree in Management, Finance or any other relevant sectors.
• Experience of working in the corporate, humanitarian or development sector at similar level
• Experience of working in large diverse teams with colleagues from many cultures backgrounds
• Exceptional communication and organisational skills, and highly competent in developing and implementing systems, business processes and procedures
• Highly competent in Microsoft office software
• Exceptional coordination skills
• Fluent written and spoken English

Very confident in dealing with large groups of people and with senior level staff, visitors and partners

Females are strongly encouraged to apply for this post. Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send copy of your CV to  https://stcuk.taleo.net/careersection/jobdetail.ftl?job=220007TQ&lang=en .Only short listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 19/10/2022. Any application after this date will not be considred.All interviews done in HAC Labour Dep.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract