Country Finance Coordinator

at Muslim Aid
Location Khartoum, Sudan
Date Posted November 28, 2022
Category Finance
Job Type Contract
Currency SDG

Description

Muslim Aid is a faith-based British international charity that provides help to people who are victims of natural disasters, conflict or suffering from poverty, hunger, disease and illiteracy. It was established in the United Kingdom in 1985 in response to the drought in the Horn of Africa. Muslim Aid's Sudan Country office (MASCO) was set up in 1991 in response to the strategic need and to enable the continuation of effective aid work in the country. Currently, Muslim Aid is implementing projects in Kassala, Central Darfur and Red Sea State , Algazieera State , Gdarief State in Sudan.

 Vacancy No: 5
 Section/Unit: Finance
 Grade Level: 3
 Supervisor: Head of Operation
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One year
 Closing Date: 08 Dec 2022
 Background:

The Position Holder will be responsible for the efficient and effective production of all aspects of Sudan CO office-Field Office finance including financial management, partner financial management capacity, budgeting, donor reporting and general accounting support within Sudan country program.  To work with the Head of operation to enhance strategic financial management, manage risks and liabilities, enhance programmatic effectiveness through ensuring compliance with donor expectations and requirements and ensuring good stewardship and operational efficiency.
 Duties and responsibilities:

Goal 1: Ensure compliance with financial policies and procedures and effectiveness of the day to day financial transaction and activities exulted by finance staff.

Goal 2: improve Donor compliance, through joint collaboration with project holders and finance staff.

Goal 3: improve project holder’s skills in financial management of grants and program activities.

 

Goal 4: provide supervision and guidance to the finance staff in generating reports to Khartoum office and field offices and HQ.

 

Goal 5: Represent MA at different level, with regards to financial matters to influence decision- making that are beneficial to the organization.

 

Goal 6: Support the Head of operation in audit issues

 

Goal 1:

  1. Bank and cash transactions are implemented as per MA policies and procedures.
  2. Cash advances are liquidated within 15 days after taking the advance.
  3. Balance sheet accounts are reconcile on timely basis.
  4. Provide monthly fund balance reports with accurate expense and revenue data by the 7th of every month to all Budget Holders as well as BVA( Budget versus actual) and analyse over/ underspending to get feedback from program and make necessary correction action.
  5. Develop system to track commitment and outstanding contracts update on monthly basis
  6. Account transactions are reviewed and posted in timely manner in account software.
  7. AD-hoc reports produced as required.

 

  1. To ensure that deadlines are documented and met, and budget Managers are provided accurate financial reports in an appropriate format on a monthly basis to facilitate effective resource management.

 

Goal 2

  • Improve Donor compliance, through joint collaboration with project holders and finance staff.
  • Proper donor coding as well as accounting code.
  • Grant spending plan compared and analysed in relation toBVSAs and cash projection on monthly basis.
  • Grants closures financial reports( UNCHR-WFP-UNICEF) produced in timely manner
  • Spending limit, authorization and approval levels of each manager is defined.

Goal 3

  • Improve project holders skills in financial management of grants and program activities
  1. Train program staff in budget planning and financial management.
  2. Approval levels matrix produced, that defines functions and activities to be perform at each level.
  3.  Review of accurate cash forecast developed by area coordinator and program manager

 

Goal 4

  1. Provide supervision and guidance to the finance staff directs report in the Khartoum and field offices.
  2. Make monthly meeting for finance staff to address issues and feedback for problem solving
  3. Performance plan for Finance staff produced and filled within the first 2weeks of the new fiscal y

Goal 5

1-Represent MA at different levels, with regards to financial matters to influence decision- making that are beneficial to the organization.

 

Goal 6

Support the Head of operation in Audit issues

Any other duties commensurate with the accountabilities of the post.
 Minimum Qualification, Skills and Experience Required:
Essential / Desirable Assessment Stage
Qualifications:
  Bachelor in Finance, Business Administration or a related field.

 

 Essential Application
Master degree in related field in advantage Essential Application
Other professional qualification such as Finance certificated Desirable Application
Experience & knowledge:
4-5 years’ experience in Finance within an International non-profit organization, UN . Essential Application and Interview
At least One year’s Managerial experience. Strong management experience. Essential Application and

Interview
Strong practical knowledge of Finance and budget Management Essential Application and

Interview
Skills and Abilities
Excellent leadership, team coordination skills Essential Application and Interview
Detail oriented and the ability to prioritize tasks effectively and meet deadlines Essential Application and

Interview
Strong analytical skills and attention to detail Essential Application and

Interview
Proven initiative and ability to work independently Essential Application and

Interview
Professional proficiency in Arabic &English Essential Application and

Interview
Willingness and ability to travel Essential Application and

Interview
A strong communicator, demonstrating the ability to network, present and negotiate effectively at a very senior level Essential Application and

Interview
Ability to work in a systematic and methodical manner Essential Application and Interview
Work independently, accurately and efficiently to deadlines and targets, often under pressure, managing a wide and varied workload, using strong organizational skills, with minimal supervision Essential Application and

Interview

Applying Instructions

Applications must be in English language and include:

  • Complete CV and Copies of all certificates and University degree.
  • Cover letter in English
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Sudanese National ID.  Copy of Labor card and civil certificate.

The application should be submitted on or before 8 of December 2022 in sealed envelope mentioning “MA-UK- application for  Country Finance Coordinator to labor office OR HAC Khartoum .

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