HOPE, Khartoum and North Kordofan Office

Job Announcement

Terms of Reference (TOR)

24 Dec 2022

No. HOPE/2022/16

Job Title: Education Officer

Base: AlObied – North Kordofan state 100% with visit to field.

Location: AlObied – North Kordofan state.

Start Date: 15 Jan 2022.

Contract Duration: 10 Months.

Gross Salary: 700 USD (the payment will be in SDG currency).

Grade level: Grade 3 (out of 5)

Reporting to: Field Coordinator cc to Kordofan Area Manager.

Job application deadline: 7 Jan 2023

Major Functions/ Responsibilities: 

Project supervision:

• To coordinate, supervise and delivering results and implementing all Education activities described in project documents in daily based at the field.
• Responsible of communication with Schools headmasters, PTAs and other community structure and ensure their complaints are response with required standards, besides managing of all resource needed for implementation including receiving/ procuring of working tools and delivery supplies and equipment, kits, materials and supplies to the beneficiaries.
• Support community mobilizers to delivering results, implementing all activities, ensuring quality control.
• To ensure the follow-up of the subcontracted activities, as well as the quality of the works of the services providers.
• Give timely solicited decisions in manner in case of any difference in the work plan or project inputs, in addition to monitoring and observation of all activities and inputs.
• Hold monthly meeting with the School teaches, ALP facilitators and PTA at the field to make monthly action plan and discuss monthly reports.
• Participate in internal HOPE weekly meetings and external meeting with partners include donors, stockholders, Education sector partners.
• Contribute to needs assessment and the drafting of new proposals.

Implementation of project objectives:

• Ensure that the project objectives and output are taken into consideration during implementation in accordance with the project documents.
• Oversee the outcomes and the impacts of the interventions made to the community.

Finance and Grant Management:

• Oversee of the implementation of detailed project work plans and spending plans for all project activities.
• In consultation with Field Coordinator/ Kordofan Area Coordinator to review every activity expenditure on a monthly/ quarterly basis; compare with project work plans and overall progress.
• In consultation with Field Coordinator/ Kordofan Area Coordinator to put work plan, develop TOR for each activity include budget breakdown, write payment requests and develop quality of project activities.
• Take care of the project properties/ assets in the field.

Communications, Partnership and Alliances Engagement:

• Ensure relevant synergies and linkages between HOPE and Partners/ stakeholders.
• Maintain effective communication with all stakeholders and partners.
• Arrange meeting with partner and stakeholders in regards HOPE project as well as attend regular sector meeting at state level.
• Plan and organize the project missions, including communication with the mission teams as well as briefing and debriefing meetings for the missions.
• Requesting HAC to take permit for missions and project activities.
• Monitoring the humanitarian situation, and gaps in the targeted area and propose recommendation and action plan.

Monitoring & Evaluation (M&E) and Reporting 

• Oversee of Follow-up the implementation of detailed project works plans in the field together with M&E Officer in HQ.
• Check field ongoing activities, and fill in the M&E format of Monitoring Field Visit.
• Check activities report, and any other briefing reports/ updates as requested by Kordofan Area Coordinator/ M&E/ Managers.
• Write monthly progress reports and final projects reports upon completion.

Others:

• Apply and maintain the projects documentation system at state level.
• Prepares contract of service providers such as trainers and contractors.
• Any other task or responsibility determined by management of HOPE.

Minimum Qualification, Skills and Experience Required: 

1. Strong management and supervisory skills and experience (at least 4 years’ experience);
2. Fluent written and oral communication skills in English Language;
3. Relevant technical qualifications and expertise in Education and/or experience in the field of Education, and/or working in school teachers and ALP facilitators to deliver Education activities;
4. Bachelor's Degree required; Master’s Degree preferred;
5. Experience in community engagement and working with government and community stakeholders; and
6. Excellent survey/assessment skills and knowledge to write quality reports;