About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Sudan including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Filed Finance Manager and Khartoum-based Finance Manager, the Finance Assistant will assist in the processing and recording of payment transactions in timely and accurate manner.

Essential Job Responsibilities

  PROGRAM MANAGEMENT

• Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
• Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.
• Record payment daily into the navigator bank and cash batches and excel trackers.
• Manage and dispense the petty cash in the Kadugli office.
• Daily cash counts with the Sr. Finance Officer.
• Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to Khartoum Finance.
• File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded.
• Support program and operations team with trainings and guidance on financial paperwork and systems. Ensure that all paperwork submitted for transactions/payment are full and complete.
• Travel to the field as necessary for audit, payments and other important activities.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.

Security 

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries 

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility

None.

Accountability:

Reports Directly To: Field Finance Manager

Works Directly With: Programs Team. Operations Team

Knowledge and Experience

• Two or more years of bookkeeping, banking or cashiering experience.
• A degree in accounting or a relevant business field is desirable.
• Strong computer skills in MS Office programs, particularly Excel.
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
• Excellent oral and written English skills.