JOB PURPOSE

The Finance Manager is a member of the Country Management Team (CMT) in NP Sudan, and responsible for financial and accounting management, financial reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and related administrative tasks. The Finance Department ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce internal policies and procedures. In its role as a support to the Programmes and other Departments, the Finance Department provides timely reports and assistance to all departments and to HQ to ensure that financial resources are used efficiently and effectively. Although the finance manager reports to the Head of Mission, they have a functional reporting line to the NP Group Director Finance and Operations.

PROFILE

We are seeking a highly motivated and experienced candidate to lead the finance department. You are excited to be part of a new Country Programme and play a lead role in its start-up.

KEY OBJECTIVES/RESPONSIBILITIES:

Commitment to NP Principles

• Demonstrate a commitment to NP’s mandate and principles
• Maintain a positive image of the organisation full time while in the field.

Receipt of supplier invoice & payment process

• Review invoices for accuracy and proper approval
• Review the supporting documents before payment is approved by the Head of Mission
• Ensure proper filing and supporting documentation is in order

Petty Cash & Cash Fund Management

• Ensure payroll advances are recorded in the payroll on a monthly basis
• Ensure the R&R allowance is recorded in the payroll on a monthly basis
• Ensure the advances accounts are cleared on a monthly basis
• Ensure weekly reconciliation of petty cash

Cash Disbursement to Field Sites

• Review and maintain oversight of cash fund disbursement forms
• Manage withdrawal of petty cash/ cash fund from the bank
• Oversight of cash movement including verification of receipt by recipient/field site
• Ensure withdrawal and deposit to and from the bank are recorded
• Ensure that the cash count reconcile with the balance in the books of account

Bank and Control Accounts Reconciliation

• Review the monthly bank reconciliations
• Get the reconciliation approved from the Head of Mission and file with monthly financial reports

Cash Forecasting

• Maintain a 6-month cash forecast, and updated on monthly basis

Monthly closure & Financial Reporting

• Close the accounts for the month ensuring that all vouchers and expenses are posted by the end of the month
• Prepare month end reports including bank reconciliations, budget vs. actuals reports, A/R, A/P, cash forecast and payroll reconciliation
• Ensure that the Intercompany ledger from Head Office reconcile with the mission’s intercompany ledger
• Maintain real time accounts payable system with monthly submission to HQ
• In liaison with program staff ensure accurate and timely reporting on budget vs. actuals reports to HQ, including variance analysis.

Payroll Management

• Review the master payroll file
• Ensure that national staff taxed are paid in time
• Review the payroll reports (pay sheet, leave summary, etc.)
• In liaison with program staff ensure correct cost allocation of staff costs

Budgeting Process

• Play a lead role in collaboration with the CMT in the preparation of new budgets
• Support the monitoring of programme budgets
• Prepare budget for Finance Department and assist in the budget preparation with the project managers
• Work with Head of Mission to coordinate the annual programme budgeting process

Others

• Ensure internal controls are implemented throughout the country programme with a specific focus on ensuring thorough fraud prevention processes and oversight
• Ensure due diligence, oversight and compliance with donor reporting requirements
• Ensure timely and accurate reporting to donors
• Coordinate and prepare for annual audits as well as project audits
• Coordinate the submission of monthly, quarterly and final financial reports to government Tax offices
• Ensure time sheets are completed by all staff and filed with HR
• Facilitate training of finance procedures to finance and non-finance staff
• Identify and build, or facilitate staff capacity building

QUALIFICATIONS AND COMPETENCIES

Education, Knowledge and Experience

• Bachelor’s in accounting, Finance or equivalent. Certified Public Accountant (CPA) qualification.
• At least 5 years’ experience in finance management with a nongovernmental organization (NGO)
• Experience interpreting and applying accounting standards and procedures, applicable country rules and regulations, and grants management.
• Experience in grants financial management and accounting
• Experience working in multi-cultural environment
• Quick Book experience is a significant advantage

Skills

Independent Judgment/Analytical:

• Ability to manage information with discretion
• Ability to set priorities, solve problems and analyse data
• Demonstrable ability to effectively process and consolidate information and documentation from multiple locations

Interpersonal:

• Flexible, energetic and adaptable
• Ability to work in a multi-cultural environment
• Proven ability to build relationships

Language:

• Ability to interact confidently and present financial information effectively to colleagues and external contacts in verbal and written English

Financial Management:

• Proficiency with skills Microsoft Office suite and accounting software (Quickbooks)
• Demonstrated attention to detail