PROGRAM/DEPARTMENT SUMMARY:

War Child Canada Finance Department is responsible for all financial functions in Sudan, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  WCC Finance Department ensures compliance with donor regulations as well as War Child Canada internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director, Head of Programs ,Head of Operations  and the Program team to ensure that financial resources are used efficiently and effectively.

Working in the finance department  under the direction of the  Head of Operations, the Finance Manager is responsible for all aspects of financial management of the country program, ensuring compliance with War Child Canada internal policies and procedures as well as donor regulations.

Duties and Responsibilities:

• Oversee and manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
• Plan and implement systems for financial operations in both the main country office and in field offices in accordance with the War Child Canada Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
• Hire, train and supervise War Child Canada finance staff in country.
• Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of War Child Canada.
• Provide monthly standard accounting submissions to War Child Canada      Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required sub grantee reporting, as well as other financial information in a timely and accurate manner.
• Provide monthly management reports to the Country Director and Program Managers, including expenditures by cost center/project, sub grantee reporting and other financial information, in a timely and accurate manner.
• Develop annual fiscal year budgets with the Country Director , Head of Operations and develop and implement grant budgeting and forecasting systems with Program Managers.
• Perform internal audits and reviews as required to ensure compliance with War Child Canada and donor requirements.
• Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train WCC program and partner staff in these policies.
• Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
• Ensure compliance with War Child Canada procurement policies and procedures for all goods and services.
• Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.
• Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that WC  has adequately accounted for the financial impact of local staff compensation and benefits.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITY: All Finance Department staff

ACCOUNTABILITY

REPORTS DIRECTLY TO: Head of Operations

• Five or more years of progressive financial management, experience is required.
• A BA/S or equivalent in accounting, business Administration or finance is required.      An advanced degree is preferred.
• Four years experience in grants management as well as an understanding of donor regulations is required.
• Three years international experience is required; international NGO/PVO field office experience is preferred.
• Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior management experience and strong organizational skills
• Excellent oral and written English skills

SUCCESS FACTORS:

• The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required.  An ability to support programmatic objectives with timely and meaningful financial information is essential.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The Country Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.