Background

This is an exciting opportunity to join Saferworld’s team in Sudan. This role will contribute to Saferworld Sudan’s effective financial management

Saferworld is committed to providing a safe and trusted environment that safeguards our staff, partners and communities. Our organisational integrity is derived from the values and principles that underpin and guide our work.

Job purpose:   

• Reporting to the Finance and Operations Manager, the Finance Officer will contribute towards ensuring smooth and efficient management of the financial systems.
• The Finance Officer will support the Finance and Operations Manager, Finance Coordinator and other team members in operating a strong financial control environment in Saferworld Sudan office, including maintaining comprehensive and accurate financial records and other bookkeeping and banking tasks.

1. Receive and process payments for suppliers, staff and any other providers of goods and services to the Organisation

• Process staff payment requests, supplier, service providers’ invoices ensuring compliance with Saferworld and donor agencies rules and regulations.
• Receive and review Partner Organisation fund requests and their accountabilities and forward them for approval.
• Write cheques for approved cheque payments vouchers.
• Review payment supporting documents to ensure that they are in line with authorization levels & structure, tax invoices match purchase orders, delivery notes and goods received notes.
• Follow up on receipts from suppliers and service providers on all payments made through electronic banking.
• Process all staff claims within a week after receipt of the approved claims.
• Consolidate all cash requirements and forward to the Finance and Operations Manager to prepare the Country Programme Funds requirements.

2. Capture all financial data in the Organisation’s Accounting Software

• Check for accuracy, completeness and coding before transactions are entered into the computerized accounting system.
• Enter all paid transactions and staff accountabilities into the computerized accounting system.
• Stamp “PAID” on all payment vouchers that have been entered into the accounting system.
• Maintain proper filing of payment vouchers in a timely and accurate manner and ensure that all supporting documents are attached.

3. Conduct regular bank transactions

• Prepare bank instructions and deliver them to the Finance and Administrative Assistant to deliver to the bank.
• Identify and document all queries in relation to Saferworld dealings with the bank and submit them to the Finance and Operations Manager

4. Prepare and Submit financial reports

• Prepare a monthly receipts reconciliation statement.
• Prepare all statutory returns, such as, income tax, NSIF and Zakat and submit to the Finance Coordinator
• Prepare monthly bank reconciliation statement.
• Prepare and submit the monthly financial expenditure report for the Finance and Operations Manager.
• Analyze and interpret Management reports for project teams enabling them to make informed decisions.
• Provide detailed information on salary advances and working advances to the Finance and Operations Manager

5. Manage Cash and Valuables

• Ensure the safe custody of money in line with Saferworld finance policies and procedures
• Reconcile all cash received and paid out.
• Receive and issue a receipt for any cash deposits received
• Pay out cash for all approved petty cash payments
• Keep safe storage of cash, cheque books and stubs, receipt books and any other valuable documents for the office in the Organisation Safe.

6. Participate in the internal and external audit exercises.

• Respond to all audit queries to ensure audit objectives are met, and implement audit recommendations as may be directed by the Finance Manager.
• Maintain a complete audit trail of all relevant documents under your custody from inception to completion

7. Perform other relevant tasks assigned by Management.

• Contribute towards the review and development of the projects internal controls and accounting system to support the project’s continuous improvement initiatives.