Practical Action is an international development organization that puts ingenious ideas to work so people in poverty can change their world. We have office in the UK, Africa, Asia and Latin America. Practical Action registered in Sudan since 1988, working in Sudan in Blue Nile, East Sudan and North Darfur. We work under 3 change ambitions (Farming that works, Energy that transforms and Cities fit for people).
Vacancy No: 005
Grade: B1
Monthly Gross Salary: USD 1,581-USD 1,921 (depending on candidate’s experience).
Section/Unit: Program Delivery
Grade Level: Manager
Supervisor: Country Director
No. of Post: 1
Duty Station: Khartoum, with frequent visits to the field offices
Duration: Fixed Term (12 months). with possibility of extension depending on funds.
Closing Date: 07 Jan 2023
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Background:
Practical Action helps people find solutions to some of the world’s toughest problems, made worse by catastrophic climate change and persistent gender inequality. Our aims are to:
- Make agriculture work better for smallholder farmers, many of them women, so they can adapt to climate change and achieve a good standard of living.
- Help more people harness the transformational effects of clean affordable energy and reduce avoidable deaths caused by smoke from indoor stoves and fires.
- Make cities in poorer countries cleaner, healthier places to live and work.
- Build disaster resilience into the lives of people threatened by hazards – reducing the risk of hazards and minimizing their impact on lives and livelihoods.
HOW WE WORK
We work on holistic solutions that change systems and have a framework to help us achieve our aims:
- Analyze the root causes of a poverty and vulnerability
- Define the change at scale we need to make
- Develop activities along three complementary paths: Demonstrate, Learn and Inspire.
- Demonstrate that our solutions are sustainable in the real world
- Learn by capturing evidence and adapting our approach
- Inspire wider support to multiply our impact.
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Duties and responsibilities:
Grants Management and Donors Compliance:
- Review of donor contracts to inform decision making during contract execution.
- Undertake activities to ensure donor compliance is achieved including audit support.
- Provide guidance to programs and operations staff regarding donor requirements including development and management of cash flows, as well as the development of budgets to ensure accuracy and consistency.
- Support procurement processes and ensure donor requirements are met and reflected in sub-contracts and sub-grants including supporting vetting as required.
- Develop mechanisms to minimize risk programmatically and financially
- Identify, share, adapt and create tools and training to support excellence in grants management.
- Identify compliance gaps and related solutions – including differences between donor and internal Practical Action’s policies and procedures, including cost allocation.
- Work closely with Practical Action partners to ensure monthly financial and liquidation reports are submitted and are fully supported with financial documents.
- Ensure accurate and timely reporting of program finances and progress status, review actual financial performance against the budget, and explain variances on a regular basis.
- Review budget holder reports (BHR) to ensure adherence to restrictions online item flexibility and accepted costs.
- Support follow up actions to resolve any identified problems.
- Design effective budget monitoring tools, generate and review monthly reporting and lead regular meetings with budget holder managers to review issues and trends identified.
- Support forecasting and reporting for Practical Action and partners to ensure that expected funding is recorded accurately to support income tracking and reporting.
- Summarize funding agreements, communicate relevant guidelines, and orient concerned staff.
- Monitoring funding levels considering SBP forecasts.
- Contribution to KPI reporting particularly income generation component.
Business Development:
- Lead in proposals/concepts and project ideas preparation and response to any comments.
- Managing PAMs and GMS (OCHA) systems in Coordination with UK and OCHA.
Fundraising:
- Participation in follow up of funding opportunities related intelligence
- Participation in donor contacts, preparing for and meeting with donors.
- Attend OCHA sectors meetings and development of humanitarian response plans.
Representation and Relationship Building:
- Build and maintain positive and productive relationships with PA donors and potential donors as well as influential actors within the aid system in Sudan (such as humanitarian, development NGOs, donors, and multilateral organizations).
- Raise the Practical Actions profile among the donor community and international partners in Sudan and internationally as appropriate.
PA Strategy and business Planning:
Participation and contribution to relevant PA Sudan and International level, Follow up and planning meetings as required.
Other:
Any other duties commensurate with the level and grade of the role which may from time to time, reasonably be requested by the line manager.
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Minimum Qualification, Skills and Experience Required:
| Qualifications, Knowledge & Experience: |
- A Bachelor’s degree in Business Administration, or any other relevant study.
- A master’s degree in a relevant field is an advantage.
- At least 5 years of relevant work experience in humanitarian, development with an international INGO.
- Excellent knowledge and Strong experience and proven record in multi-sectoral project management.
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Skills, Abilities and Competencies: |
- Exceptional communication skills, verbal and written, especially in a multi-cultural and multi-linguistic context and targeting a variety of audiences, including donor agencies, government, and international society.
- Ability to work at a senior level of strategy and policy development.
- Capacity to produce high-quality briefs and reports.
- Ability to work under pressure and adhere to strict deadlines.
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| Additional Requirements for the Role: |
- Proactive with a high team spirit and ability to work with colleagues at different levels and different locations
- Gender & culture sensitive.
- Ability to learn quickly and adapt to changing contexts.
- Willingness to undertake regular field visits and interact with different stakeholders.
- A curious and problem-solving disposition.
- An excellent listener with an open mind to understand and learn from different perspectives.
- Comply with Practical Action’s policies and procedures, including HR and safeguarding policies and code of conduct.
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We Offer:
Practical Action's offers remunerative wages and compensative benefits, Two annual Eid Bonuses, Health and life insurance schemes.
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How to Apply:
Interested candidates should submit their application letters clearly indicating Job title and workstation, C.V. and copies of educational and experience certificates through one of the following: -
1. Hac Office -Jamahiriya Street.
2. Practical Action office Address: Khartoum, AL-MA’MORA,
3. Or electronically though Sudanjob.net website.
Please DO NOT submit original certificates. Applications and attached documents are not returnable.
Only short-listed candidates will be called for interview.
“We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as gender, race, religion, ethnic or national origin, caste, tribe, belief, age, marital status, pregnancy, caring responsibilities, sexual orientation, or disability”.
“Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks including criminal checks and terrorist financing”.