ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

Plan International has been building powerful partnerships for children for more than 80 years and is active in over 75 countries across the world.

This role shall undertake the personnel administration function and ensure the proper handling of the daily administrative and HR duties of the organization. He/ She should assist delivery of end-to-end transactional HR Services for recruitment.

Accountabilities:

Recruitment:

• Assist in recruitment activities, this includes seeking applicants through internal data bank, advertisements, recruitment agencies, or social institutions as appropriate.
• Follow up with HAC (Humanitarian Aid Commission/ Labour offices) in terms of submit the application letters for recruitment.

Personnel Management: 

• SAP SuccessFactors H.R.I.S Administrator.
• Ensures that employment files and records are completed and always up to date in accordance with Labour Law requirements.
• Compiles and controls the implementation of annual leave plans, and maintains up-to-date register for annual leaves. Update the HRIS system with staff leave balances and ensure the leave accruals are sorted out with Program Managers based on approvals.
• Administers sick leave records, and liaises with Medical Insurance body “public /private” to refer sick employees for medical check-ups and to receive the medical reports on sick leave needed.
• Ensures accurate timekeeping, and reviews attendance records for Plan Sudan Country Office, Khartoum.
• Issue Medical Insurance Card for staff and Maintains the staff Medical Insurance list and update as needed.
• Issue Plan ID card for staff.
• Performs any other related duties related to the objective or the position as and when required.

Other support 

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Technical Expertise, Skills And Knowledge

Skills 

Communication skills

1. Good command of written and spoken English and Arabic languages.
2. Good skills in spreadsheet and word processing computer application
3. Good skills in computer information and communication.
4. Excellent skills in reading, writing, speaking, and listening skills.
5. Strong interpersonal skills to cope up with stress and manage work effectively.

Knowledge and expertise 

• The post holder is expected to have considerable minimum knowledge of the Labor Law.
• Ability to learning and development

Essential

• Minimum bachelor’s degree in human resources management, administration or relevant field from an accredited university.
• Minimum 1-2 years of experience in a similar position, preferred in an NGO/non-profit
• Well Familiar with SAP SuccessFactors H.R.I.S system and Payroll System.
• Ability to communicate effectively in writing and orally in English
• Well-rounded experience of principles and processes for providing support to employees
• Experience in administrative and clerical procedures and systems
• Works well under pressure and meets tight deadlines.
• Strong phone, email and in-person communication skills
• Computer literacy (MS Office applications, in particular)
• Excellent organizational skills, with an ability to multi-task
• Working knowledge of office equipment (printers, Scanners…etc)
• Excellent time management skills and the ability to prioritize work

Desirable

• Understanding and commitment to Plan International values, mission and mandate.
• Proven ability to influence change at an operational and strategic level based on Plan International’s Country Strategy both among staff and implementing partners.

Plan International’s Values In Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential
2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
3. We support children, girls and young people to increase their confidence and to change their own lives.

Level of Contact with Children:

No contact or very low frequency of interaction