About RI: Relief International (RI) is a leading global organization and home to teams of humanitarian activist professionals committed to transforming adversity into renewal for the world's most vulnerable populations. By collaborating with beneficiaries and communities on the front lines, RI innovatively bridges the gap between immediate relief and long-term community development.

SUMMARY:

Working under the overall responsibility of the Supply Chain Manager, the (position) will be responsible for Procurement responsibilities in the North Darfur office. (Scope of activities)

ESSENTIAL JOB FUNCTIONS: 

Essential Position Responsibilities and Duties

• Deputizes Supply Chain Manager in ensuring operational reporting is collected from the field and stored in the box.
• Prepare files and operations periodic reports to ensure accuracy and timely submission to Supply Chain Manager.
• Leads on procurements at the North Darfur level in accordance with the approval matrix. Ensure that the procurement trackers are updated. Coordinate with all field sites that all the procurement trackers are updated and available on the box.
• Works closely with program managers to ensure their requests are submitted on time and timely deliveries within the schedule.
• Procure all items required for the program which authorized and processed all procurement procedures.
• To maintain accurate records of all quotes, items procured and assets in use in line with RI procedure, ensure that all correctly completed and authorized procurement requests are procured and delivered in a timely manner,
• Ensure that all RI procedures and Donor rules relating to procurements such as quotations, records, and procurement summaries are followed and accurately recorded
• Carry out transparent and efficient bidding (quotation) process as outlined in the RI Procurement Procedures Manual
• Update the Procurement Tracker report daily and Shared with the Supply Chain Manager while referring to the box.
• Make every effort to obtain the lowest price and highest quality of items for RI programs
• Procure all requested items in a timely manner
• Account for purchased items and coordinate with appropriate logistical and admin staff members.
• Acknowledge orders received and where possible provide initial feedback on cost estimates and delivery times.
• Receive quotation requests from the field and provide information as requested, where requested help the requester develop specifications; advice on the type of equipment needed, what is available, rough costing, etc.
• Develop a clear knowledge and understanding of RI procurement procedures and ensure that all purchases are fully compliant with RI donor rules and standard procurement regulations
• Ensure payment of suppliers is made promptly and that the finance department receives all the necessary documentation.
• Advise field sites on procurement systems, availability of goods, etc.
• Liaise with the Liaison and Admin officer at Khartoum and follow up on the importation of items ordered from outside, ensuring customs exemptions are respected

QUALIFICATIONS AND EXPERIENCE: 

• A Bachelor’s degree is required, and a master’s degree will be a plus in a related field.
• 5 years’ experience with an international NGO in a similar position.
• Strong organizational and prioritization skills.
• Fluent in English and in Arabic oral and written.
• Honest and trustworthy
• Computer skills and office management skills.
• Human Relations skills, including integrity and ability to work with minimum supervision and under pressure preferred.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration
• Sustainability