Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath through unarmed civilian protection (UCP) and by helping to transform the world’s response to conflict situations. NP implements programming through the deployment of civilian protection teams to the field. NP is continuing to scale up to meet the growing needs in the communities we serve and establishing programmatic presence in Sudan in January 2022.

Initial programming will be in Darfur with field teams in El Fasher, Nyala, and El Geneina with a mobile protection response to reach other communities affected by violent conflict and displacement. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction.

JOB PURPOSE

The Programme Development Officer will collaboratively work with the Country Management Team (CMT) in El Fasher to manage grants, ensure compliance with donor regulations, write proposals, and monitor and evaluate project implementation.

ABOUT YOU

We are seeking an enthusiastic and dynamic Programme Development Officer to join our new team in Sudan. The Programme Development Officer works with the Programme Development team to establish and maintain donor relationships, write proposals, monitor and evaluate project implementation, report to donors and manage grants.

The successful candidate has as at least two years of experience in a similar position, preferably with EU experience. They combine creativity and innovation with a keen eye for detail and accuracy. They have excellent oral and written communication skills, a demonstrable interest in civilian protection/violence reduction, and a track record of cultivating donor relationships and writing successful proposals. They thrive in a multicultural environment, is a collaborative team player, and is comfortable living and working in highly fluid and insecure environment. This post is based in El Fasher, Darfur Region, Sudan with regular travel to field locations.

KEY OBJECTIVES/RESPONSIBILITIES:

Commitment to NP Principles

• Demonstrate a commitment to NP’s mandate and principles
• Maintain a positive image of the organisation full time while in the field.

Programme development strategy

• Support the Sudan Country Team in defining programme development strategy, preparing proposals for donors, and negotiating contracts.
• Contribute substantively to developing and adapting the organization’s fundraising strategy
• Work with the country management team to establish and maintain positive relationships with donors and potential donors
• Develop proposals, log frames and proposal budgets. This includes soliciting ideas from field teams and program staff, contributing creative ideas, coordinating with the programme management team, and packaging proposals to meet the specific needs of different donors
• Proactively follow-up with the donors following proposal submission to monitor progress, answer questions and amend submission as necessary
• Help programme colleagues ensure that all project costs are included in budgets – where necessary by submitting proposals to more than one donor
• Pursue funding opportunities other than direct grants from donors, e.g. as a sub grantee or consortium member.
• Lead discussions with program staff—international protection officers and national protection officers—to ensure that there is group buy-in and match field dynamics

Grants Management

• Maintain orderly files and involve all internal stakeholders in communications on fundraising issues.
• Prepare handover files for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available.
• Convert donor budgets into internal budget formats, using budget lines which allow the NP accounting system to be used to generate donor finance.
• Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested.
• Understand donor contracts and ensure compliance with contractual requirements.

Reporting

• Write/edit narrative donor reports.
• Liaise with the finance department in regard to financial reporting to ensure that financial reports are submitted on time, in adherence with financial reporting requirements, and that they correspond to the narrative reports.
• Prepare internal monthly fundraising reports and disbursement projections to be submitted to HQ.
• Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects.

Monitoring & Evaluation

• Assist in the process of developing and rolling out M&E tools to the field and provide field teams with technical support to implement them. This may include conducting workshops for field staff on monitoring, evaluation and reporting.
• Monitor project outputs, track progress towards indicators and measure impact of projects.
• Design and implement data management system for routine programme monitoring.

Other

• Travel to field sites to enhance understanding of the context and programming for the purposes of developing proposals and reporting to/liaising with donors. This includes trips to remote field sites with challenging physical conditions.
• Undertake other tasks reasonably expected of them

QUALIFICATIONS AND COMPETENCIES:

Education, Knowledge and Experience

• Excellent and precise command of English oral and written communication skills, including ability to analyse and present a cogent argument both in writing and orally. There is a significant amount of writing required in this position.
• Significant experience establishing and maintaining donor relationships
• Track record of developing successful proposal packages, including narrative, logframes and budgets.
• Significant experience developing narrative donor reports under minimal supervision
• Experience tracking donor trends and opportunities.
• Experience developing, implementing and utilizing M&E tools.
• Experience negotiating contracts with donors and managing grants.
• Experience of managing and prioritising a high workload with a flexible approach to changing environments.
• Advanced knowledge of Microsoft Office
• University degree in a relevant field

Preferred

• Experience implementing programmes in the field, ideally in humanitarian emergencies
• Knowledge or demonstrable interest in civilian protection, human security, violence reduction and/or peacebuilding
• A University degree in a relevant field
• Understanding of the Sudan context

Skills

Independent Judgment/Analytical:

• Ability to set priorities, solve problems and analyse data
• Ability to manage information with discretion
• Demonstrable conflict analysis skills, identify entry points and design prevention and protection strategies

Interpersonal:

• Ability to communicate effectively with individuals and motivate and provide leadership to team and to work and live in a multi-cultural environment
• Solutions focused, creative problem solver
• Proven ability to build relationships with the full range of actors including government, chiefs, military, police and non state actors
• Genuine commitment and interest in living and working at the community level
• Flexibility and adaptability
• Comfortable living and working in highly fluid and insecure environment

Language:

• Ability to interact confidently in English with colleagues and external contacts, to write documents and reports, and to present effectively relevant information

Information Technology:

• Good skills in Microsoft Office applications.

Other Specialized Requirements

• This position can be physically demanding. Some teams work in remote areas, live in tents, and during field visits there is limited access to electricity or running water. Many of the field visits will require driving through rough terrain or walking long distances.
• This field site is a complex security environment where conditions change rapidly – experience in insecure environments is essential to success in this position.