Project Administrative Assistant

at Leading Company
Location Khartoum, Sudan
Date Posted September 26, 2022
Job Type Contract
Currency SDG

Description

 Vacancy No: 1
 Section/Unit: Feedlot
 Grade Level: 3J
 Supervisor: Project Supervisor
 No. of Post: 1
 Duty Station: Khartoum
 Duration: Year
 Closing Date: 05 Oct 2022
 Background:

Project Administrative assistant responsibilities include working closely with our Project Supervisor to prepare comprehensive action plans, including resources, You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills.
 Duties and responsibilities:
  • Assist in managing all admin activity including
  • Responsible for logistic transaction (Fuel, trucks drivers).
  • Assign tasks to internal teams and assist with schedule management.
  • Help prepare Petty cash and responsible clearance.
  • Act as the point of contact and communicate project status to all participants .
  • Work with the Project supervisor  to eliminate blockers .
  • Use tools to monitor working hours, plans and expenditures .
  • Responsible for procedures at government such as custom.

Submit periodic report on the status of the project
 Minimum Qualification, Skills and Experience Required:
  • Qualification:
  •   BSC in Business Administration or related field
  • Experience:
  • Proven work experience as a Project Administrative assistant or similar role 2-3 Years
  • Experience in project management, from conception to delivery
  • Skills 
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Good knowledge of government procedure’s such as customs and anti-smuggling
  • Solid organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control
  • Strong working knowledge of Microsoft Project and Microsoft Planner
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