Title: Accountant & Operations Officer

Reports to:  Finance Manager

Location:   Umruwaba, North Kordofan State

Salary:  Range $800 - $1,100 / mo (salary is commensurate with experience)

Travel:  10%

The Near East Foundation (NEF) is seeking candidates for an Accountant & Operations Officer, to be based in its Umruwaba office. For over 100 years, NEF has worked to build a more sustainable, prosperous, and inclusive communities in the Middle East and Africa through economic development and governance initiatives. NEF’s work is organized around three core program areas: Inclusive Economic Development, Climate-resilient Development, and Stabilization and Peacebuilding.

Position Description:

The Accountant & Operations Officer is a key member of the Near East Foundation North Kordofan team in Sudan. The Accountant & Operations Officer has the responsibility to ensure the smooth management, and implementation of the objectives and activities of both the NEF projects in North Kordofan. S/he will ensure that appropriate administrative and accounting controls are applied to the projects in accordance with donor regulations and that all program and financial reporting is on time and meets the requirements of the donors and NEF. Under the overall supervision of the Finance Manager, the Accountant & Operations Officer will have the following duties and responsibilities:

Accountant responsibilities

• Compile entries into the accounting software on a daily basis;
• Assist NEF Admin/Finance Manager in overseeing financial management of the projects within the context of NEF, and donor policies and procedures;
• Verify procurement process by reviewing invoices for accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached and in accordance with NEF procurement process;
• Manage accounts payable process within the accounting software;
• Keep an up-to-date balance and send the cash status to the Finance Manager on a daily basis;
• Monitor the project cash flow to ensure that funds are available as and when needed and provide regular cash flow projections to the NEF Finance Manager;
• Assist in monitoring expenditure against budget, investigate variances, and provide explanations and projections as required;
• Support internal and external auditing of project activities as and when required;
• Maintain a good filing system for all Finance documentation;
• Assist in the preparation of financial reports to donors, ensuring that all supporting documents are provided.

Implementation and oversight

• Supervise the implementation of activities by NEF and partner project staff to ensure outputs are achieved and indicators are met in accordance with agreed upon timelines, quality standards and donor/NEF regulations and policies.
• Recommend where necessary any realignment of activities, and budgets.
• Develop and update monthly, quarterly and annual implementation plans in coordination with project staff and local partners.
• Maintain regular communication with partners and staff, and conduct regular field visits, to ensure progress in a timely manner and challenges are identified and addressed.
• Continuously assess the local context, assumptions and changes in the working environment (a) to ensure the project’s focus, strategies and activities remain relevant and (b) to propose adjustments when needed.
• In coordination with Logistics Officer, ensure the project procurement plan is in place and updated, and keep track of progress.

Administrative responsibilities

• Provide administrative support to the project team to ensure the successful implementation of activities;
• Ensure staff adheres to all NEF HR policies and procedures;
• Maintain filing system for all Admin documents (Leave, medical reports, contracts, etc.) within the Human Resources Information System;
• Prepare necessary contracts (Supplier/Vendor, Staff, etc.);
• Keep an up-to-date asset register list;
• Assist in the recruitment process;
• Oversee the office supplies and determine needs.

Other responsibilities

• Any other duties relating to the nature of the job as requested by the supervisor or delegate.

Key Qualifications:

• University degree in a relevant field such as Business Administration, Economics, etc;
• At least 5 years of related experience in Finance and 3 years’ experience in Admin;
• At least 3 years of experience working for international non-governmental organizations;
• Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail;
• Excellent communication and interpersonal skills;
• Experience designing and using databases;
• Previous experience working on DFID, USAID, UNDP, or other internationally funded projects;
• Fluency in Arabic and English, both written and verbal;
• Experience working in remote locations especially in North Kordofan;
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required.

NEF will accept a rolling application until the position is filled.  Interested candidates are encouraged to apply as soon as possible.  

Please note, only applications received through the Near East Foundation Careers Page will be considered.

Please apply by visiting the Near East Foundation Careers Page at  www.neareast.org/careers with the following documents:

1. Cover letter (not more than 1 page) outlining all relevant experience and skills based on the requirements above and availability date
2. Curriculum Vitae
3. List of three references (former and current supervisors)

Please note only shortlisted candidates will be contacted. Female candidates are strongly encouraged to apply.

Applicants are strongly encouraged to familiarize themselves with the Near East Foundation by visiting the NEF website at www.neareast.org.

The Near East Foundation promotes Equal Employment Opportunities for all applicants seeing employment and NEF employees.