Logistics and Administration Officer

at Sudanese Red Crescent Society Kassala
Location Khartoum, Sudan
Date Posted September 20, 2021
Category Management
Job Type Full-time
Currency SDG

Description

Duties and responsibilities:
Key responsibilities
Main tasks
  • Supervise logistics management of the project, its material resources and control that provisioning is carried out according to the set planning, SRCS procedures and donor requirements
  • Work in close coordination with Safe House Manager to ensure its smooth and uninterrupted functionality. Ensure that the daily needs of the facility and the residents are addressed on a regular basis.
  • Responsible for the competitive procurement procedure while following financial and procurement policies and procedures
  • Supervise the maintenance and management of a suitable stock of stationery/supplies of the project office and all the project locations
  • Ensure the logistics and administrative management of the project visitors
  • Organize logistics for trainings/ workshops/ events
  • Assist in the preparation and implementation of financial processes (monthly and needs-based forecasts)
Asset Management
  • Ensure proper tracking, maintenance and recording of all the project assets, both at the office and in all the project locations
  • Maintenance of an accurate asset database at all times
  • Ensure that team members are accountable for every asset assigned to them
  • Implement maintenance systems and procedures for assets, including follow up
  • Ensure physical check of assets and recommend disposal of assets as per donor requirements
Transport Management
  • Oversee the management of the project transport
  • Ensure that project vehicles are used efficiently and solely for the project purposes
  • Ensure that vehicle Logbook is kept daily and includes fuel quantity, date or purchase, date of vehicle maintenance
Procurement
  • Ensure that all the procurement processes are carried out according to the SRCS Procurement Guidelines
  • Ensure that payment vouchers indicate correct budget line and clearly specify what is purchased and for which purpose; ensure cheques are in the name of the supplier
  • Ensure that Goods receiving notes are prepared and attached to the expense document
  • Ensure that distribution lists are prepared and signed by the receivers
Project stock management
  • Establish and implement a reliable stock distribution plan to avoid expired items
  • Ensure proper stock-keeping records, storage conditions, and stock security
  • Monitor all project stock movements and remaining balances
  • Maintain records/authorizations for project staff designated to receive and dispatch goods

 

 Minimum Qualification, Skills and Experience Required:
Personal Qualifications

Education

University degree in administration, logistics, management, finance or another related field.

Experience and Knowledge

  • Minimum 3 years of experience in logistics and/or administrative procedures, preferably in an NGO
  • Experience in managing diverse procurement and logistics operations
  • Excellent record keeping and documentations skills
  • Ability to work independently and organise, prioritise, and follow through on multiple tasks
  • Strong interpersonal skills, ability to interact effectively with different stakeholders
  • Fully conversant with usual IT tools (Microsoft 365)

Languages

  • Fluency in Arabic - spoken and written
  • Fluency in English-spoken and written

 

How to apply:

  • Interested candidates are requested to submit their complete files only in English (CV, motivation letter and certificates “copies”) through sudanjob.net or hard copies to SRCS/ HR office- Kassala State.
  • The selected candidates will be subject to a reference checks.
  • Only short-listed candidates will be contacted.
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