at
Sudanese Red Crescent Society Kassala
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Location |
Khartoum, Sudan
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Date Posted |
September 20, 2021
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Category |
Management
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Job Type |
Full-time
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Currency |
SDG |
Description
Duties and responsibilities:
Key responsibilities |
Main tasks |
- Supervise logistics management of the project, its material resources and control that provisioning is carried out according to the set planning, SRCS procedures and donor requirements
- Work in close coordination with Safe House Manager to ensure its smooth and uninterrupted functionality. Ensure that the daily needs of the facility and the residents are addressed on a regular basis.
- Responsible for the competitive procurement procedure while following financial and procurement policies and procedures
- Supervise the maintenance and management of a suitable stock of stationery/supplies of the project office and all the project locations
- Ensure the logistics and administrative management of the project visitors
- Organize logistics for trainings/ workshops/ events
- Assist in the preparation and implementation of financial processes (monthly and needs-based forecasts)
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Asset Management |
- Ensure proper tracking, maintenance and recording of all the project assets, both at the office and in all the project locations
- Maintenance of an accurate asset database at all times
- Ensure that team members are accountable for every asset assigned to them
- Implement maintenance systems and procedures for assets, including follow up
- Ensure physical check of assets and recommend disposal of assets as per donor requirements
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Transport Management |
- Oversee the management of the project transport
- Ensure that project vehicles are used efficiently and solely for the project purposes
- Ensure that vehicle Logbook is kept daily and includes fuel quantity, date or purchase, date of vehicle maintenance
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Procurement |
- Ensure that all the procurement processes are carried out according to the SRCS Procurement Guidelines
- Ensure that payment vouchers indicate correct budget line and clearly specify what is purchased and for which purpose; ensure cheques are in the name of the supplier
- Ensure that Goods receiving notes are prepared and attached to the expense document
- Ensure that distribution lists are prepared and signed by the receivers
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Project stock management |
- Establish and implement a reliable stock distribution plan to avoid expired items
- Ensure proper stock-keeping records, storage conditions, and stock security
- Monitor all project stock movements and remaining balances
- Maintain records/authorizations for project staff designated to receive and dispatch goods
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Minimum Qualification, Skills and Experience Required:
Personal Qualifications |
Education
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University degree in administration, logistics, management, finance or another related field. |
Experience and Knowledge
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- Minimum 3 years of experience in logistics and/or administrative procedures, preferably in an NGO
- Experience in managing diverse procurement and logistics operations
- Excellent record keeping and documentations skills
- Ability to work independently and organise, prioritise, and follow through on multiple tasks
- Strong interpersonal skills, ability to interact effectively with different stakeholders
- Fully conversant with usual IT tools (Microsoft 365)
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Languages
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- Fluency in Arabic - spoken and written
- Fluency in English-spoken and written
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How to apply:
- Interested candidates are requested to submit their complete files only in English (CV, motivation letter and certificates “copies”) through sudanjob.net or hard copies to SRCS/ HR office- Kassala State.
- The selected candidates will be subject to a reference checks.
- Only short-listed candidates will be contacted.
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