Eligible Applicants This Job Opening is available to eligible UNHCR staff members and external applicants. Duties and Qualifications Background:

The Supply Associate will work under the supervision of the Senior Supply Associate in UNHCR Field Unit in El Obeid. S/he manages and supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, inventory & warehousing, asset and fleet management and monitoring within the Kordofan States (South, North, and West).

The incumbent will receive regular guidance and instructions from the supervisor on successive steps. The incumbent may supervise some staff in the office. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices in Kadugli, El Fula, Abu Jubayhah and Khartoum, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support and monitor the supply activities assigned to him/her within the geographical area covered while exercising efficiency in the use of the available resources.

Duties and responsibilities:

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end-to-end processes resulting in a timely and quality delivery of goods and services to persons of concern.
- Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
- Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
- Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
- Draft and dispatch quotation requests and/or tenders and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
- Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
- Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities, and others, as applicable.
- Manage inventory/warehouse and the storage of goods according to the \"best practices\" and UNHCR rules and regulations.
- Provide asset management reports, customized reports, and gathers information on all assets and provide in-depth reports periodically and when requested.
- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information and identify trends and developments in supply chain related matters that will assist in decision making.
- Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.
- Track the progress of the specific operations and provide guidance that ensures timely implementation.
- Assist in coaching and advising individuals as requested.
- Track Supply Chain KPIs for the operation and assist in devising as required.
- Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the operation and provide relevant reports to senior managers.
- Support the analysis of country financial reports and work with the country operations supply team leaders to address red areas relating to supply aspects of operations.
- Support the country needs assessment plans and assist in combining them into operational procurement plans and monitor their timely implementation and changes based on operational needs.
- Support the work of the Local Contracts Committee (LCC) through e.g. compiling and checking documents for LCC meetings, taking minutes, and communicating decisions.
- Ensure local liaison with partners to effectively support the supply activities.
- Coordinate supply activities of UNHCR Partners and/or contractors performing supply chain related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organization including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organization of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organize the disposal of PPE according to Asset Management Board decisions.
- Perform other related duties as required.

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Minimum Qualifications

Years of Experience / Degree Level

- Three (03) years relevant experience with High School Diploma; or two (02) years relevant work experience with a Bachelor¿s degree or equivalent or higher in business administration, economics, or any other related field.

Certificates and/or Licenses
- Trade
- Business Administration
- Economics
- Marketing
- Or a related field

Relevant Job Experience
- 2 years of relevant experience in supply chain management is required.
Desirable Training
- Other UN procurement and logistics training ¿ such as IAPSO and UNPD.

Functional Skills

- IT-Computer literacy (MS Office and PeopleSoft/MSRP/ERP)
- IT-PeopleSoft Supply Chain Management
- SC-Supply Chain Planning
- SC-Procurement Management
- SC-Customs Clearance Formalities
- SC-Logistics and Transportation Management
- SC-Inventory and Warehouse Management
- SC-Asset and Fleet Management

Language Requirements

- Knowledge of English and Arabic as UN working language of the duty station.

Competency Requirements

Core Competencies:
- Accountability
- Communication
- Organizational Awareness
- Teamwork & Collaboration
- Commitment to Continuous Learning
- Client & Result Orientation

Managerial Competencies:
- Managing Resources

Cross-Functional Competencies:
- Analytical Thinking
- Planning and Organizing

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Duration of Appointment This contarct is valid through 31 December 2022, subject to renewal in line with budget approval and availability. Closing Date The closing date for this UNOPS job opening is 29 May 2022.