Org. Setting and Reporting

This position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS), Transport Section, Khartoum duty station. The incumbent will report to the Chief Transport Officer. Responsibilities

The Transport Assistant shall perform the following duties:

Fleet Vehicle Inventory Unit duties:
• Monitors distribution of non-expendable transport assets.
• Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
• Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
• Prepares Business Object Reports.
• Coordinates the Mission Vehicle Establishment Committee (VEC) meetings.
• Implements the Vehicle Replacement Policy.
• Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
• Provides technical expertise on Contingent Own Equipment (COE) and safety inspections.
• Provides inputs for statistical report on transport fleet utilization and composition.
• Participates in the technical evaluations of bids received from vendors through the Procurement Section.
• Ensures the constant availability of vehicles for temporary assignment in support of emergency tasks as directed by a Chief of Unit/Section, Transport.
• Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel.
• Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines.

Transport Warehouse duties:
• Supervises the Transport Warehouse in accordance with the UN regulations and rules
and applicable transport standard operating procedures.
• Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
• Conducts regular inventory checks of the Transport Warehouse stocks.
• Monitors warehouse records, prepares financial and budget summaries, writes reports
and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines.
• Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
• Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff.

Transport Dispatch duties:
• Ensures the routine transportation requirements are identified within the area of responsibility.
• Analyzes transportation requests and supervises route planning and reconnaissance.
• Establishes service timetables and driver rosters.
• Prepares and disseminates information regarding transport services and transport facilities available to customers.
• Ensures maximum utilization and effective use of vehicle and driver resources.
• Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur.
• Ensures the provision of regular shuttle bus services along established routes.
• Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes.
• Provides transportation briefings to incoming personnel at the check-in.
• Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed.
• Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service.
• Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors.
• Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service.
• Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained.
• Ensures that driving test assessments are conducted for UN personnel.

Transport Driver Testing / Damage Discrepancy Reporting duties:
• Maintains databases to monitor the mission personnel in possession of the UN driving permits.
• Conducts driving test assessments for the field mission staff members.
• Monitors contractual performance of vendors and verifies financial invoices.
• Participates in the development of the Transport Unit’s/Section’s annual budget proposals.
• Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures.
• Participates in the training activities to enhance the capacity of international and national staff members.
Performs other related duties as required. Competencies

• Professionalism: Knowledge of practices and procedures for large volume transportation operations in the field. Knowledge of UN financial rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Planning& Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Education

High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable.

Work Experience

A minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area is required.

A valid driver’s license is required.

Experience in international operations in a post conflict environment is desirable.

Driving Test Officer Certification is desirable.

Working knowledge of Umoja or similar ERP system supporting asset management activities within the Unit is desirable. Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of Arabic is an advantage. Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special Notice