Job jurisdiction

• This job is concerned with the implementation, preparation, bookkeeping and registration of all accounting office activities in Khartoum under the supervision of the Chief Accountant, coordination with the accountants of other branches, and financial and accounting coordination between the Qatar Red Crescent office in the state branches (Darfur states) to ensure the financial and accounting implementation of the office programs efficiently, and to provide the required technical support For the state branches, and work on the flow of financial flows for projects from the main center and to the state branches smoothly.  

• Issuing daily payment checks, following up on those authorized to sign them, and handing them over to beneficiaries after fulfilling all payment and delivery terms. 
• Preparing internal bank transfer letters, following up on those authorized to sign them, handing them over to the bank, and receiving discount notices, after fulfilling all payment terms. 
• Payment from cash in the daily treasury, after fulfilling all payment terms. 
• Opening, maintaining and keeping accounting books for all activities of the Qatar Red Crescent office in Sudan. 
• Keeping accounting books for banks and the fund (the treasury), registering on them, and making accounting adjustments on them. 
• Maintaining an expense analysis book and analyzing financial expenses for all bank and cash accounts.
• Maintaining a book of creditors and debtors for the office and projects according to the cost center principle.
• Executing the disbursement from the approved budgets for the various projects in accordance with the approved financial controls and the directives of the Chief Accountant. 
• Editing and executing the payment of financial payments according to the financial forms and authorizations prepared for the same purpose after ensuring that the disbursement is made according to the approved financial controls and after referring to the budgets.
• Opening and maintaining a book of fixed assets for the office and projects according to the cost center principle.
• Opening and keeping a book of pledges and advance payments for project activities and following up on their settlement.
• Preparing monthly bank and cash reconciliations for all accounting activities, and then preparing the monthly trial balance. 
• Preparing the daily payments report made by the banks and the treasury and knowing the daily closing balance. 
• Participate in the periodic and annual inventory of materials and fixed assets and match them with his accounts. 
• Preserving the documents supporting the disbursement and classifying them in an order that helps in the possibility of reference, archiving and keeping them in a correct and safe way, and making an electronic copy daily by means of a scanner (scanner) in the event of the end of the fiscal year until the completion of its review. 
• In case of receiving the original documents supporting the disbursement along with the financial reports from the branches, ensure that a copy of the original document is kept in the branch. 
• Ensure that all documents supporting the disbursement are complete before completing the payment and attach the invoices after the payment has been executed and stamped with the payment stamp. 
• Preparing and sending financial reports supported by exchange documents to the Chief Accountant within a period not exceeding the third of the month. 
• In the event of indebtedness between projects, ensure that the necessary financial operations and accounting adjustments are made to remove the indebtedness. 
• Requesting bank account statements on a monthly basis, matching them with the books, and collecting debit and addition notes from the bank. 
• Issuing monthly dues checks for government departments such as the National Social Insurance Fund, the Tax Bureau, and the Zakat Bureau, and following them up until delivery.
• Follow up the receipt of incoming financial transfers to the accounts of the various projects. 
• Follow-up on sending remittances issued from Khartoum to the accounts of the various projects in the branches. 
• Monitoring the disbursement of budgets according to the accounting guide and the applicable financial and logistical controls, and notifying the head of accounts in the event that there are excesses in the disbursement to take the appropriate measures after referring to the head of the office, with regard to the state branches. 
• Assist and contribute to the financial planning of operating and proposed project budgets. 
• Participate in the Purchasing Committee in the absence of the Chief Accountant.
• Work on the electronic systems used by the office and ensure that data is entered according to the existing coding and suggest adding or deleting an electronic code as required by the work interest. 
• All assets inside the accounts office are in the custody of the accountant, whether they are furniture, office equipment, financial documents, accounting books, check book and the key to the box. 
• Providing all the information and clarifications required by the work of other departments in the office and the work of the external auditors, and working to facilitate their task. 
• Any other tasks assigned to him by his immediate superior and the office manager.