Finance & Admin Officer

at International Aid Services
Location Nyala, Sudan
Date Posted June 30, 2020
Category Administration
Job Type Full-time
Currency SDG

Description

International Aid Services (IAS) is an international relief and development organization founded in 1989 with the purpose of assisting people in need. IAS core sectors are Water Sanitation and Health (WASH), Civil Society Development (CSD) and Inclusive Education (IE). Since 1 January 2019 IAS has merged with Läkarmissionen. The Head Office for the organization is Läkarmissionen. For more information about IAS and Läkarmissionen, kindly see https://sites.google.com/ias-intl.org/lakarmissionen-ias-together

 

 Supervisor: Project Coordinator/Finance Support Manager
 No. of Post: 1
 Duty Station: South Darfur programme office in Nyala
 Duration: One Year Renewable, with three-month probation period
 Closing Date: 28 June 2020
 Background:

Job Purpose

The Finance & Admin Officer is expected to provide oversight to IAS Nyala Local Projects Financial and Administrative Management.

Primary Working Relations Project Coordinator, Finance Support Manager (technical aspects), Finance Manager (development of the programme), Head of Operations and HR Manager Organizational

IAS Sudan is looking for a passionate individual for our programme in South Darfur who has the experience and competencies to work as Finance & Admin Officer, taking the lead in enhancing financial quality implementation, accountability, learning to achieve breakthrough solutions, bringing immediate and lasting change in the lives of the women, men, youth and children we serve. Special Attention - IAS promotes equal opportunities; - Qualified female candidates and people with disabilities are encouraged to apply.
 Duties and responsibilities:
  • Manage/Maintain the online financial archiving system on Google Drive for Financial reporting, scans, Policies & Procedures and Cashbooks on daily basis;
  • Review payment documents for accuracy, compliance with IAS/donor policies and completeness;
  • Perform full set of accounts closing, Bank reconciliations, Cash reconciliations on daily basis and liaising with banks for all transfers and finance matters;
  • Responsible for establishing and maintaining Fixed Assets registrations;
  • Control that contracts are fulfilled and that all payments to suppliers, contractors, partners etc. are duly signed and authorized by Country Director;
  • Liaison with Khartoum office to ensure thorough accurate and timely internal audit;
  • Overall Management of Guest House and Office (maintenance, cleaning, guards, Cleaner, utilities...etc);
  • Maintain travel permits and all documents approval from HAC;
  • Prepare staff attendance and timesheets to be submitted on monthly basis for payroll processing;
  • Ensuring confidentiality and professional integrity is upheld at all times;
  • Perform any other duties assigned by Project Coordinator and Finance Support Manager.
 Minimum Qualification, Skills and Experience Required:

Desired Minimum Qualifications/Experience

  • Financial management experience, including budgeting, financial management (tracking, reporting, and accounting), and procurement;
  • A least 2 years work experience in finance or accounting in INGOs;

 

Minimum qualification:

  • Bachelor’s degree from an accredited university in accounting, finance, business administration, auditing;
  • Fluency in written and spoken English is mandatory; knowledge of Arabic is desirable but not required;
  • High proficiency in computer programmes such as Word, Excel, QuickBooks and other accounting software’s.

 

Skills/Attributes

  • Committed to the organization’s core values;
  • Strong interpersonal skills with the ability to build positive relationships with staff and partners at all levels;
  • High level of good organizational and administrative skills with and ability to work well under pressure;
  • Strong analytic skills to facilitate informed strategic choices;
  • Stable and robust character;
  • Self-disciplined, high level of integrity, honest, respect for diversity, enthusiastic and ability to operate independently regardless of structures;

Job Commitment

  • Starting date: 01 July,2020
  • Duration of commitment: One Year Renewable, with three-month probation period.

Applying Instructions

Submission of Application

  • All applications should be submitted to HAC and electronically to Sudanjob.net.
  • Please provide the following when applying for this post:
  1. Cover letter explaining your motivation for seeking this position and your experience from similar organizations;
  2. Curriculum Vitae (CV) that contains details of your qualifications and, experience, present position, current remuneration, contact details and names of three references;
  3. Copies of certificates.
  • Closing date: 28 June 2020.
  • Only shortlisted candidates will be contacted.
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