Description
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:
Supervisor: Head of Finance and Administration (LFA)
No. of Post: 1
Duty Station: Khartoum with Frequently Field Visits
Closing Date: 10 July 2020
|
|
|
Duties and responsibilities:
Responsibilities
The Head of Finance is responsible for
- efficiently dealing with queries about issues in the Finance section of the GIZ Office Khartoum
- performing tasks in compliance with GIZ’s Processes and Rules (PuR)
- correctly providing services within the team in accordance with GIZ’s requirements
- ensuring that deadlines are kept
- ensuring that accounting, payroll, payment of invoices and internal control are working based on PuR and in satisfaction with clients and customers
- leading staff members
The manager also performs the following tasks:
Tasks
- Dialogue with the Management
TheHead of Finance
- advises his/her superior (Head of Finance and Administration and / or Management) on questions relating to the thematic area and on issues that are relevant to different groups
- Management responsibility
The Head of Finance
- is responsible for the business areas, orders and measures assigned within the section and for managing all staff who report to him/her
- manages staff in accordance with management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently and create scope for creativity and innovation
- is responsible for recruiting, selecting, grading, planning the assignment of and professional development of staff members who report to him/her
- is also responsible for monitoring, managing staff and ensuring that they provide cost-effective services
- carries out the annual staff assessment and development talk for staff members who report to him/her
- plans and coordinates the Finance Department in all relevant areas, such as trainings for office and project staff, internal control, accounting, finance, financial controlling
- taking over responsibility as per signatory regulations
- Content-related tasks
The Head of Finance
- ensures internal and external networking between different groups and thinks and acts outside the boundaries of the immediate team
- designs group and working procedures in line with objectives, requirements and the client’s needs
- further develops themes and instruments in his/her working area and incorporates these into the overall context
- makes available expertise in the context of knowledge management and also advises external parties on issues from the manager’s area of responsibility
- networks with other units and takes into account management goals and requirements in providing services
- formulates solutions for complex issues and fundamental issues relating to the section
- Financial Management
The Head of Finance
- isresponsible for banking matters and managing the letter of credit
- monitors account payables/receivables of the Office and project journals and gives monthly feedback to the Head of Finance and Administration and quarterly feedback to the Country Director and if required ad hoc
- is responsible for checking invoices and settlements, local subsidies, financing agreements and consultants’ contracts
- checks transfer slips and/or other bank documents in the absence of Head of Finance and Administration
- is responsible for the invoice check in Co-soft and Pro-soft
- Payroll, taxes, social security
The Head of Finance
- Reviews and verifies monthly payroll sheets, tax, social security and overtime for national personnel
- Internal Control
The Head of Finance
- Plans, implements and assists in carrying out the annual internal control schedule and reports
- Ensures that the IC reports are submitted on time and follows up on the implementation of the IC findings in close collaboration with Internal Auditors.
- General Services
The Head of Finance
- Assists with creditor and debtor administration, including local subsidies, and agreements with national appraisers
- Processes settlements of applications for the reimbursement of travel expenses
- is responsible for ensuring that retirements are sent to the finance unit, in accordance with the agreed deadlines stipulated in the contracts (financing agreements, local subsidies, consultants’ contracts)
- facilitates operational fund transfers to projects
- provides guidance and advice in finance-related matters to projects
- organizes regular meetings with the Admin Managers of the projects and department staff
- Other duties/additional tasks
The Head of Finance
- immediately reports all problems involving finance and regulations to the Head of Finance and Administration and/or the Country Director
- maintains filing for the finance unit and keeps information confidential in accordance to corporate rules regarding data protection.
- performs other duties and tasks at the request of management
|
|
Minimum Qualification, Skills and Experience Required:
Qualifications
- Master’s degree in accounting, Finance Management, economics or similar areas
- Professional Certificate in Finance& Accounting (ACCA, CPA or CIMA)
Professional experience
- At least 5 years’ professional experience in a comparable position with management experience
- GIZ experience in the area of Finance will be an asset
Other knowledge, additional competences
- finely tuned organisational skills and ability to work on one’s own initiative at the conceptional level
- very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- very good communication skills in English, Arabic and German language will be an asset
- very good management skills
- very good analytical skills
|
Applying Instructions
Closing date: 10th of July 2020
Please submit your CV of maximum two pages and a cover letter of maximum one page to giz-recruitment-sudan@giz.de; subject line “Head of Finance”.
The application shall not exceed 1MB. Please also desist from sending any further certificates or attachments. References and degrees will be requested if required.
WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to info@jobsinsudan.com