he Norwegian Refugee Council has an interesting and rewarding opportunity to be part of our newest country of operation - Sudan. The NRC has recently re-registered to operate in Sudan, and is currently in country start-up phase, conducting assessments and designing the first steps of the programme. Focus will be given to people displaced by conflict, refugees, and vulnerable migrants, and potential geographical areas of work will be Khartoum state, South Kordofan and Blue Nile on a first phase, with the idea to expand to other States. As a priority, NRC is therefore looking for an Admin & Liaison Officer to support of establishing a robust administrative function to support NRC's programme activities in Sudan.

Application deadline:

19/08/2020

Employer:

Norwegian Refugee Council

Town/city:

Khartoum

Title:

Administration & Liaison Officer

Full-time/part-time:

Full-time

Employment type:

Contract

Percentage of full-time:

100

Webcruiter ID:

4270509212

Positions:

1

Social sharing :

Duties and responsibilities

Documentation: Liaising with relevant authorities in consultation with HR Manager / Coordinator to processes visas, work permits and residencies for international staff and visitors: Provide mission orders, process visa permits and a deal with immigration issues Focal point with HAC, the Admin & Liaison officer will be the interface between NRC and authorities regarding NRC official documents (registration, authorizations, etc.) including renewal, Legal services & documents Reception & dispatch of documents. Arrangement for courier services (commercial courier, official mailing, sign boards...) Shipping agreement for staff moving into Country and out, Welcome packs, Induction packs for visitors/new staff Arrangement of ID cards and business cards Managing of translation services of official documents on request

Office & accommodation: Management of offices and residences including supervision of staff assigned (cleaners): cleaning, maintenance, opening & closing office, payment of electricity/water bills, ensuring functioning and securing office equipment's Management of lease agreements for all premises (office, residence, warehouse): preparation, renewals, termination, rents, addressing issues with Landlords, Arrange accommodation for visitors and staff in residences and hotels, from booking to billing, Checks health and safety standards of offices & guest houses (according to MOSS and MORSS) in relation with the Health & Safety Security Officer Provision of office and guest houses supplies consumables and non-consumables, Manage meeting rooms (occupancy, furniture, equipment) Managing of minor maintenance for the Khartoum office including office equipment/furniture as agreed with procurement department. Ensure adequate supply of stationery and office supplies; managing of the reception Maintaining of the guesthouses, guesthouse equipment and supplies Travel: Responsible for the organization of international travel arrangements Overall responsibility to ensure NRC visitors and consultants travel, accommodation and administration needs are met including transportation to and from the airport, Transport and accommodation arrangements for visitors and staff, from booking to billing (air, road, sea), according to procedures and framework agreements in place, Coordinate Freight and shipping of personal luggage of expatriates

Others: Management of prepaid credit for mobile phones, telephone bills as per the mobile policy of NRC Sudan Organising meetings and venues for general events (welcoming, staff leaving, honouring programme, staff meeting, etc.) or creative services (Team Building, Motivational, etc.)

Qualifications

Experience from working as Admin Officer for a minimum of 2 years Experience from working in a humanitarian/recovery context preferable Documented results related to the position's responsibilities Fluent both English and Arabic, written and spoken Context/ Specific skills, knowledge and experience: Bachelor's Degree in Business Administration or related field with minimum 2 years of experience Intermediate computer skills in Microsoft Office (MS Excel, Word, and Outlook) Strong communication and interpersonal skills Service minded, with strong organisational and planning skills Good cultural awareness and sensitivity Highly approachable, trustworthy and confidential Good diplomacy and negotiating skills Attention to details, problem solving skill, excellent time management skills

Personal qualities

Planning and delivering results Empowering and building trust Communicating with impact and respect Managing resources and achieving results

We can offer

Duty Station: Khartoum, Sudan Travel: At least 20% travel Contract Period: 12 months, with possible extension Salary/Benefits: NRC offers a competitive compensation and benefits package NRC may be required to verify the identity of its partners and employees to check they have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose. Females are highly encouraged to apply

job description: Admin & Liaison Officer, Khartoum

Location

Khartoum state, Khartoum

Sudan

Contacts

Pierre Olivier Diedhiou

Roving HR Manager

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee.

We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights.

NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ultimate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communities

NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.