ROLE PURPOSE:

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

This role will be acting as an ambassador and role model forimplementation of child protection activities; ensuring the integration of CP in each project activity across the thematic areas; ensuring that Community Based Child Protection and Mechanisms (CBCPM) are functional; and implementing feedback mechanisms to promote sustainability and community participation.

Technical support for Social Norms change to ensure children, women and girls, who are victims or at significant risk of violence, abuse, neglect and exploitation, including those in humanitarian settings, receive quality preventive and responsive services from a functioning child protection system at federal level and in targeted states by contributing to the following outcomes:

Dimensions of the Role:

The Program coordinator – Child Protection is a key person among the teams, he/she willpromote Social Norms change to ensure children particular girls, who are victims or at significant risk of violence, abuse, neglect and exploitation, receive quality preventive and responsive services from a functioning child protection system at state level.

1. Design and develop programme strategies and implement activities to end child abuse and violence against children ensure safe environment for children
2. Provide advocacy, knowledge management and communication on child protection and rights.
3. Ensuring that Plan International is a child and youth safe organization
4. Ensuring the integration of child protection in each project activity from design to implementation, and monitoring that program areas comply with minimum requirements.
5. Ensuring that Community Based Child Protection and Mechanisms (CBCPM) are functional, through identification of the main gaps, challenges, needs and support required for making them active and responsive to child protection concerns.
6. Support, manage and facilitate implementation of the child protection component of the SPAD project.

Accountabilities:

1. Design and develop programme strategies and implement activities to end child abuse and violence against children ensure safe environment for children
   • Design and formulate project activities, initiatives & proposals.
   • Draft inputs to country strategy documents, briefs, policy dialogues and other documents related to child protection.
   • Technical implementation of the SPAD project activities ensuring synergy with other teams;
   • Provide technical advice and guidance and capacity building to implementing partners and manage the submission of financial and narrative reports;
2. Provide advocacy, knowledge management and communication on child protection and rights.
   • Identify best practices and lessons learned to guide programme improvement and strategy planning;
   • Develop knowledge management strategies, products and methodologies on ending child abuse and harmful practices such early marriage, FGM etc..
   • Assist in advocacy activities that target decision-makers at the state level.
   • Supporting the development of systems, legislative and policy frameworks that promote child rights and safe environment for children.
3. Ensuring that Plan International is a child and youth safeorganization
   • Undertake clear and strong advocacy on the SCYPP at the field office acting as an ambassador and role model for SCYPP implementation at all times benefiting from internal platforms and events such as staff meetings, inductions etc…
   • Provide high quality and accessible advice, support and guidance to PAM and staff ensuring that adequate SCYPP measures are integrated into office operations, processes and programmes as outlined in the 13 CPP implementation standards and other core SCYPP documents.
   • Collaborate with and provide advice to key teams and/or departments within the offices to ensure that risk identification/assessment and management strategies of all processes, procedures and activities includes assessment of CP risks and appropriate mitigating actions are developed.
   • Deliver mandatory SCYPP briefings, refresher training (each 6 month), inductions and/or workshops to staff, associates, children and communities ensuring all are aware of what the SCYPP means for them where possible.
   • Share the annual CPP implementation standards self-assessment and incident reporting with the Child protection program lead as per agreed timelines.
   • Implement SCYPP action plan shared by the CO and clearly outline gaps in implementation and how these can be addressed.
   • Submit timely incident reports on child protection allegations and respond effectively in line with local procedures, and act as field office referral point.
   • Ensure newly recruited staff completed the Plan Academy safeguarding introductory online course based on staff categories and number (staff, interns, partners, associates, or volunteers)
   • Support the development of SCYPP communication materials and disseminated among Plan office, partners, associates and communities.

1. Ensuring integration of CP in each project activity:
   • Support the thematic leaders for designing and gender sensitive concept notes across the project proposal and activities according to Plan’s Gender Transformative Programming and Influencing guidelines.
   • Conduct regular field visits with different project managers to ensure integration of child protection in each project activity
   • monitoring that program areas comply with minimum requirements.
   • Work with M&E for monitoring the child protection projects to ensure implementations comply with minimum requirements.

1. Ensuring that CBCPM are functional;
   • Support establishment and strengthening CBCPN to according to the guidelines
   • Identify the main gaps, challenges, needs and support required for make CBCPN active and responsive to child protection concerns in the programme area.
   • Support training and capacity building activities to Child Protection Committees and/or Child Protection Outreach Workers.
   • Work with Child Protection Committees and/or Child Protection Outreach Workers to develop and implement their assessments, safety maps and action plans.
   • Build the capacity and support the Child Protection Committee in safely identify and refer cases to the Case Management team.

1. Implementing feedback mechanisms.
   • Make sure that a feedback system is integrated into all implementation stage of project cycle and reinforces Plan accountability and strengthening the quality of its processes.
   • Identify appropriate feedback mechanisms through consultation with girls, boys, their families, and implementing partners to identify existing mechanisms and to ensure that they are culturally acceptable and gender sensitive.
   • Ensure staff, partners and community’s awareness of the mechanisms and methods to access it (during distributions, orientations about helpdesks or suggestion boxes, issues to complain about, ways of response, behavioural issues of staff
   • Find ways to acknowledge the complains and addressing the concerns by keeping the complainants informed formally or informally, depending on the gravity of the concern and whether or not it breaches internal policies or existing laws.
   • Receive, record, and consolidate the feedbacks immediately as information/data come in with confidentiality, and categorize them for easier consolidation.
   • Categories reports to help understand the one require more clarification/information, assistance, discontent, staff behaviour, and report of abuse by a non-Plan staff.
   • Share the information gathered with (Program Quality) as consolidated reported on a weekly basis or during any other agreed regularities with line manager.

1. Other support

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Dimensions of the Role

• The PAM reports to the Deputy Country Director and has direct reports covering thematic programme project managers, M&E, area finance, and support service.  She/ he is a member of the extended Country Leadership Team (eCLT), and has delegated financial authority for expenditures up to Euro50,000.

Accountabilities

Strategic Leadership

• Contribute to the design and implementation of the country strategy aligned with approved global strategy, policies, and frameworks.
• Lead and guide relevant staff to ensure that the global programme quality framework, and relevant policies (e.g. child protection, security and gender equality policies) are embedded within day to day operations
• Lead and support the annual planning and budgeting process for the PA
• Guide and support the PA team to ensure quality implementation of the cost recovery policy
• Build partnerships and introduce strategic approaches to manage these to high standards of quality
• Champion the testing and roll out of new innovations to programming and lead key influencing work at both governorate and national levels
• Nurture and work with Youth Advisory Panels at the PA level and provide safe and enabling spaces for them to inform Plan International’s programmes & projects
• Manage disaster preparedness and responses and provide assistance to those affected

Business Development

• Contribute to funding growth of the PA and establish a clear funding vision, targets, and thematic areas of excellence to invest in
• Lead the process of proposal development for new projects at PA level, working closely with Programme leads, project managers, and support teams
• Lead the process of budget development and ensure full costing for each project
• Ensure full adherence to all donor compliance requirements during the grant life-cycle
• Ensure regular review of the funding pipeline health, and contribute timely concept notes to ensure sustained programme work in the PA.

Project Portfolio Management

• Oversee start-up of projects in the first three months (and first two weeks for emergencies), with complete approved plans established for recruitment, detailed implementation (DIPs), M&E, communication, risk management, and procurement
• Provide support to project teams and ensure quality implementation of projects
• Track and monitor on monthly basis the DIPs, procurement plans, cost recovery & budget burn-rates
• Ensure consistent monthly project reviews with project managers to track achievements and issues
• Ensure production of quality monthly, quarterly and annual reports
• Ensure smooth and timely closure of all projects
• Support evaluations of programme and projects to promote learning and improvement

Representation and Networking

• Ensure that Plan International Sudan is well positioned at the State level through promoting its programme approach, values and commitment to change the lives of marginalized children, and equality for girls
• Establish and support the development of collaborative relationships with a network of partners and stakeholders to strengthen Plan International Sudan’s voice for children and girls
• Participate actively and engage in state and national development strategies including SDGs
• Promote and protect Plan International’s image and reputation
• Participate in area network meetings for influencing policy, learning and sharing best practices

People & Knowledge Management

• Take active role in staff recruitment for the area according to needs and resources.
• Implement all human resource and organisational development initiatives related to capacity building, rewards, promotion, retention and management of staff performance in line with global standards and guidelines
• Create a conducive working environment in which people are motivated, respected, valued and managed well so as to realize their potential and development
• Provide necessary training and development opportunities to staff, so support professional growth and equip all with knowledge and skills that improve programme quality
• Develop the relevant working processes to support and promote learning
• Establish a positive work culture, and high standards of accountability and responsibility according to our values and expected behaviours
• Invest in knowledge management across the knowledge cycle, including proper storage of programme records
• Ensure best practices are documented and shared to increase visibility and positioning as a development and humanitarian organisation

Safeguarding Children and Youth Participation

• Create opportunities and platforms for children and Youth Advisory Boards to contribute to the internal decision-making processes of Plan International Sudan’s
• Ensure children are kept safe when participating in projects, events, activities, visit the office, research, and online social networks
• Ensure that all safeguarding concerns are reported through the management reporting line and responded in a timely manner to safeguard the best interests of the child
• Ensure staff, partners and associates understand and adhere to the Safeguarding Children & Young People Policy and procedures
• Ensure Community-based Child Protection networks at the PA level are provided with safe and enabling spaces to inform Plan Sudan while designing and implementing the relevant projects

Operational Support

• Ensure Plan International’s fixed assets, security, and procurement policies and procedures are implemented and adhered to
• Oversee and manage the administration of the PA office ensuring that the office facilities are available and properly equipped for efficient work by the programme area team
• Ensure the safety and security of staff and assets, and properly analyse and manage risks
• Manage and maintain asset register in the area and ensure updated disposal plans
• Ensure legal issues e.g. vehicle/ office registrations, leases/ rents and contracts are seriously analysed and comply with country and state laws

Dealing with Problems/Risks

• The post holder will demonstrate an ability to solve problems, and meet the demands of a dynamic, challenging and sometimes unpredictable operating environment.  The incumbent will manage challenges related to different departments, staff with technical or functional reporting lines, geographical locations, a large and diverse workforce, and resolving contractual obligations, including donor grant specific requirements.

Key relationships:

Internal Communication

• SPAD project Manager - High level of communication to report, seek approvals, sharing reports and views to strengthen and implement child protection component of the SPAD project.
• Programme Area Manager – High level of communication to report, sharing reports and views to strengthen the program areas and to ensure continues support for the program quality and compliance with Plan policies and safeguards guidelines.
• Programme Quality – High level of communication to get support and provide hand holding support to understand the policy and to respond to queries as well as implementation of feedback mechanisms at the community level.
• Child Protection Program Lead – Regularcommunication on issues related to implementation of SCYPP to share work progress updates on implementation of agreed actions and standards, sharing reports, and seeking supports
• Other departmental heads and M&E – Daily communication for better integration gender and child protection into programing and measuring it reflection into activities across all areas of distinctiveness.

External Communication

• Implementing Partners – high level of communication with implementing partners to understand their process and progress on implementation of the SCYPP and provide the required support.

Skills

• Presentation skills
  1. Negotiation skills
  2. Analytical and logical skills
• Communication skills

1. Good command of written and spoken English and Arabic languages.
2. Good skills in spread sheet and word processing computer application
3. Good skills in computer information and communication.
4. Excellent skills in reading, writing, speaking, and listening skills.
5. Ability to document progress and trend reports.
6. Ability to think creatively to understand including risks associated to internet and social media and present appropriately.
7. Strong interpersonal skills to cope up with stress and managing work effectively.
8. Demonstrated Leadership skills to maintain team work and to build capacity of team members.

Knowledge and expertise

• The post holder is expected to have considerable knowledge of the national and international instruments related to the child rights, knowing child protection quality practices, knowing the meaning of safeguarding concepts.
• Substantial experience of working in Child Protection program in a humanitarian and development context at least 4-6 years
• Considerable experience in conducting assessment, program evaluation, and researches
• Demonstrated ability to set up learning and development processes for staff and teams

Essential

• Bachelor’s Degree in relevant subject, (Law, Social Sciences or other related fields)
• A high level of written and spoken English
• Excellent communication skills
• Proven ability of mentoring, coaching and training on Child Protection related topics.

Desirable

• Understanding and commitment to Plan International values, mission and mandate.
• Proven ability to influence change at an operational and strategic level based on Plan International’s Country Strategy both among staff and implementing partners.

Physical Environment:

• Must work in busiest environment outside the office with multi stakeholders.
• Must work outside in an extremely hot and humid climate to perform her/is tasks.
• Must work under high stresses.
• Must work off hours after daily working hours when ever requirement arises.

Level of contact with children:

• High level: Frequent interaction with children as key person to deal with violence and concerns facing children and investigate the feedback information in Plan International Sudan operations.

The complete application should be submitted  via Sudanjob.net Please note :

• Only short listed candidates will be contacted
• Females are strongly encouraged to apply “competitive offers are waiting for them!”