Friends of Peace and Development Organization (FPDO) is a Sudanese voluntary, non-profit organization working towards prevalence of peace and development among the communities targeted in states where various projects implemented. The main activities are under the following sectors Peace building, Food Security and Livelihood, Health, Mine Action, Water, Sanitation and Hygenie, Nutration, Protection, Education and Capacity building.

Job Annauncement Information:

Job Title: Head of Office

Publish Date: 18 October 2022

Closing Date: 17 November 2022

No of Position: One

Contract information:

Type of Contract: Fixed term.

Contract Duration: One Year.

Duty Station: West Darfur State, based on Algienina

 1. Positioning
Context analysis: Ensure FPDO has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)
Strategy Implementation

• Identify new opportunities and new sectors of intervention
• Consolidate and stabilizate programming
  Review the geographic and thematic footprint
• Ensure activities are relevant and meeting state/beneficiary needs
• Identify FPDO added-value
• Ensure humanitarian principals are adhered to
• Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the state based on complementarity and added value
• Networking, positioning and general representation
• Participate in donor meetings at area level and communicate relevant information to the Executive Director and other relevant staff;
• Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at state level ensuring maximum visibility of FPDO
• Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for FPDO’s activities at state level
• Ensure FPDO is represented in key clusters, working groups, NGO coordination bodies, etc. at state level

Proposal development

• Lead assessment(s) at state level to ensure proposals are relevant
• Support the Program section in proposal conceptualisation (problem statement, logframe) within the framework of the state, country strategy
• Contribute to budget design ensure budget needs at state level have been taken into consideration
• Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
• Promotion of FPDO network: Keep abreast with and contribute to FPDO’s global initiatives and global trends.

2. Management and Internal Coordination
Staff Management

• Ensure that all staff in the state understand and are able to perform their roles and responsibilities related to area operations and link with the Head Quarter
• Promote team building, productivity and staff welfare
• Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
• Manage interpersonal conflicts among staff at state level

Internal Coordination

• Facilitate interdepartmental communication and information sharing for a positive working environment
• Ensure implementation of FPDO coordination mechanism at state level

3. Project Implementation Follow-up
Project Implementation Tracking

• Supervise Project Managers in the state and provide support to project implementation through trouble shooting and eliminating blocking points
• Monitor output achievement, cash burn rates and ensure a time completion of projects through review of project reports
• Ensure that relevant project information are up-to-date and available for reporting purposes
• Ensure coordination and complementarity amongst projects within the area of intervention

Project Quality Control

• Ensure the application of a practical field based M&E system/plan for each project
• Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
• Advise Project Managers to adapt projects according to monitoring and evaluation findings
• Ensure beneficiary feedback mechanisms are in place
• Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.

Partner Management

• Identify potential local partners in the state based on an assessment of complementarity and added value
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with FPDO and donor requirements

4. Support Management
Finance Management

• Control project budgets at area level to avoid under/over spending
• Ensure accurate budget forecasting and efficient cash flow management
• Ensure timely and accurate state finance reporting

Logistics & IT Management

• Ensure timely procurement and adherence to rules of origin and nationality at state level
• Ensure quality supply management at state level
• Ensure proper asset management at state level and enforce asset investment policy
• Ensure proper stock management at state level
• Ensure proper IT systems, data back-up and protection from malware at state level
• Ensure sufficient and reliable means of communication at state level
• Ensure timely and accurate state logistics reporting

Administration and HR Management

• Ensure transparent and timely recruitment of staff upon capital request
• Proactively adapt the staffing structure to needs and funding
• Ensure regular performance appraisal and career management for staff at state level
• Ensure timely and accurate state HR reporting
• Ensure timely exit forms

Transparency/Compliance Management

• Minimize risk of fraud and corruption by ensuring adherence to FPDO procedures
• Ensure that staff is aware of FPDO’s transparency and whistle blowing policy

Security Management

• Analyse the security context at state level and in close collaboration with the Country
• Security Manager contribute to defining, analysing and evaluating risks
• Engage with relevant key stakeholders at state level to ensure access and support of interventions
• Address security and safety risks by implementing standard operating procedures defined for the state
• Ensure the offices and houses conform to recommended security, health and safety standards
• Ensure all staff in the state adhere to security procedures
• Ensure security incidents at state level are promptly reported to the H.Q

• University Degree, preferably in Business Administration, Public Administration, Social Sciences or related field.
• Good knowledge of English language spoken and written.
• Good skills of proposal writing.
• Good reporting skills.
• Good computer skills (Microsoft office, excel and word in particular)

Experience:

• Minimum of 3-5 years’ relevant work experience,
• Extensive project management process experience and best practice implementation experience;
• Substantial field-based experience and demonstrated ability to deliver programs in post-conflict situations.

Conditions:

• Salary defined by the FPDO salary scale depending on education level, expertise and experience