Executive Secretary Female
| Location | Khartoum, Sudan |
| Date Posted | November 19, 2019 |
| Category |
Administration
|
| Job Type |
Full-time
|
| Currency | SDG |
Description
Age: 23-30
Duties:
•Provide administrative and clerical support to departments or individuals.
•Schedule meetings and arrange conference rooms.
•Alert manager about cancelations or new meetings.
•Manage travel and schedule.
•Handle information requests.
•Prepare correspondence and stuff mail into envelopes.
•Arrange for outgoing mail and packages to be picked up.
•Prepare statistical reports.
•Greet and welcome visitors in a good manner.
•Prepare confidential and sensitive documents.
•Coordinates office management activities.
•Determine matters of top priority and handle accordingly.
•Prepare agenda for meetings.
•Takes and transcribes dictation.
•Helps prepare office budget with the office manager.
•Plans events and volunteer activities.
•Maintain office procedures with the office manager.
•Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Qualification & Requirements:
•BSc. of Business Administration/ Management or related field.
•Minimum 3-5 years of Experience in same Field
•Proven experience as executive secretary or similar administrative role
•Proficient in MS Office and “back-office” software
•In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
•Familiarity with basic research methods and reporting techniques
•Excellent organizational and time-management skills
•Outstanding communication and negotiation abilities
•Integrity and confidentiality
Skills:
•Reliability and discretion.
•Confidentiality
•Adaptability
•Communication, negotiation and relationship-building skills
•Organizational skills
•IT skills
•Problem solving skills