Role & Responsibilities

In partnership with the Country Director, manage the implementation and coordination of field projects and provide oversight of support functions. Providing leadership, strategic direction, management and evaluation of all aspects of the Medair projects, the DCD also plays a key role in liaison with local authorities, donors and other relevant stakeholders, team leadership, program development and security.

Project Overview

Medair’s emergency response team was deployed in Sudan in February 2020 with the objectives of re-applying for country registration and to re-establish relationship with government authorities, donor agencies, UN partners, and INGOs. Medair is operating in camps for refugees from Ethiopia in Gedaref State and delivering COVID-19 programming in Khartoum. The team has also been ascertaining information on gaps and priorities to make decisions on further expansion into other states.

Workplace & Working Conditions

Field based position in Khartoum, Sudan, with field travel.

Key Activity Areas

Project Management

• Contribute to the strategic direction of the Sudan programme as part of the Senior Management Team.
• Oversee the overall implementation of the designated project(s) in consultation with the Country Director and relevant Project Manager(s) and in accordance with the project proposals ensuring objectives are met within the required time frame and budget. Where necessary ensure preventative and corrective action is taken.
• Manage a comprehensive activity plan for the designated project(s), including resource needs analysis, covering the time frame of the project proposal. Support relevant Project Manager(s) in day-to-day decision making.
• Ensure that regular monitoring and evaluation assessments against project objectives are conducted and reports are made to the relevant in-country or GSO managers or to donors.
• Support the Country Director, programme staff and PFM in the development and production of new project concepts and proposals that are in line with current best practices and effective transitional strategies within the humanitarian and development nexus. Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, donors, UN agencies and other NGOs).

Programme Support Management

• Facilitate cross cutting communications between the programme teams and the support functions.
• Line-manage the Finance Manager to oversee budget management and expenditure for support and shared costs, ensuring budgets are spent according to proposals and within the time frame. Ensure procedures are in place and working effectively for all financial activities (cash management, deadlines and audit requirements).
• Line-manage the Logistics Manager, provide logistical support to programme staff (supply chain, vehicles, assets, IT and communication equipment and the training of logistics staff), and ensure accurate and efficient procedures are maintained in logistics.
• Line-manage the Human Resources Manager, oversee all human resource activities, supporting line managers in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.
• Ensure all in-country legal requirements are met including registration, reporting, insurance, work permits, contracts, etc., liaising as necessary with government departments and other official bodies.

Security Management

• Oversee and monitor staff adherence to security protocols, including security incident reports.
• Ensure security plans and protocols for the programme locations are updated and implemented.
• Assist the Country Director in managing security incidents, as required.
• Lead the Security Management Team in the Country Directors’ absence.

Financial Management

• Plan and construct the budgets for the designated projects, in collaboration with the relevant Project Manager(s) and Sector Advisers and in accordance with donor guidelines.
• Ensure that budgets are spent according to donor proposals and regulations and within the timeframe, making any budget adjustment recommendation. Monitor the spending of the designated project(s) to ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.

Staff Management

• Ensure all personnel related issues for the staff of the designated project(s) are carried out in accordance with Medair guidelines. This includes recruitment, appraisals, objective setting, development and training, disciplinary action, etc. If applicable, work with the relevant Project Manager(s).
• Ensure that staff receive training by providing coaching and through the promotion of capacity building of staff.
• Promote the health and security of the staff of the designated project(s) by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Quality Management

• Ensure designated project(s) are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards. Follow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits. Ensure that all standardised formats are used and guidelines are followed
• Promote and use the Medair intranet and other operating procedures, ensuring that all guidelines are used.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Tasks may be assigned and modified as necessary.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
• Strong working knowledge of English & Arabic (spoken and written).

Experience

• 2 years post-qualification experience in a management position, preferably in a relief environment.
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Team-player with good inter-personal skills. Committed to team building.
• Self-motivated, energetic, hard-working, servant hearted.
• Capacity to work under pressure and manage personal stress levels. Creative, open-minded, flexible, self-learner.
• Advanced planning, assessment and analytical skills. Good report and proposal writing skills.

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

G to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.