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Administrative Assistant 1

at International Committee of the Red Cross (ICRC)
Location Zalingay, Sudan
Date Posted December 11, 2022
Category Administration
Job Type Contract
Currency SDG

Description

 No. of Post: 1
 Duty Station: Zalingay
 Closing Date: 21 Dec 2022
 Background:

The International Committee of the Red Cross (ICRC), an impartial, neutral, and independent organization striving to protect and assist the victims of war and internal violence, has been working in Sudan since 1978. The ICRC is looking for an enthusiastic and motivated person to fill the position of Administrative Assistant 1 in Zalingay. 

 

Purpose:  

The Administrative Assistant 1 is in charge of preparing, reconciling and analyzing the accounting records and financial reports of Zalingay sub delegation under the supervision of the Administrative Assistant 2. S/he helps ensure that Welcome activities are organized smoothly.
 Duties and responsibilities:
  • Prepares and records accounting entries in the accounting software daily.
  • Respects ICRC chart of accounts and standard descriptions when entering expenditures, incomes, transfers, etc.
  • Always keeps files up to date and guarantees proper filing of relevant supporting documents for future reference, including audits.
  • Performs integrity checks of accounting entries made on a regular basis.
  • Participates in monthly closing activities.
  • Knows, applies and complies with all administrative and financial procedures and deadlines linked to his/her work.
  • Identifies anomalies or other issues and reports them to his/her supervisor.
  • Is responsible for welcome services in Zalingay sub delegation and the preparations to receive visitors.
  • Seeks validation and approval of travel permits and registrations by the local authorities.
  • Is responsible for the admin stocks (Furniture, cleaning products, etc.).
  • Updates regularly the organizational charts and contact lists.
  • Replaces the admin assistant 2 during his absence. 
 Minimum Qualification, Skills and Experience Required:
  • University degree in Business Administration, Finances. Accounting and Economics.
  • Additional vocational training in accounting, bookkeeping or similar fields.
  • 1-2 years of experience in finance, accounting, bookkeeping, bank industry, administration, or similar position.
  • Very good command of English and Arabic, spoken and written.
  • Expert level in computer skills.
  • Experience of international organizations an asset.
  • Sound knowledge of accounting software.
  • Skilled in the following competencies: Leadership, Accountability, People management, Teamwork & Collaboration, Representing the ICRC, Beneficiary & Client focused.

Applying Instructions

How to Apply: 

  • Interested candidates are requested to submit their complete files only in English (CV, motivation letter and certificate) on www.sudanjob.net website before Wednesday, 21st December 2022 at 04 pm.
  • The recruitment office will not consider any applications which are not directly received on Sudanjob.net
  • The selected candidates will be subject to a reference check.
  • Only short-listed candidates will be contacted.
  • The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.
  • Female applicants are highly encouraged to apply.
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