• The African Development Bank approved a grant for the Republic of Sudan to implement the Building Capacity for Inclusive Service Delivery Project (BCISD). The project aims at building governance, institutional and human resources capacities of the Ministries of Labor and Social Development (MLSS) and Health (MoH) at federal, state and locality levels and developing human capital at the community level to improve employability, create jobs and expand access to and coverage of tailored safety nets and health services for the poor, especially women and youth. The project particularly targets the North Kordofan and White Nile states and the National Health Insurance Fund (NHIF) within the MoWSS. At the community level, the project will initiate and support skill development and entrepreneurship initiatives to gradually empower the poor and vulnerable for gainful employment and poverty reduction.
• The project will promote an inter-sectoral and integrated approach to skill development, social protection and health by simultaneously building capacities of target institutions and people. The project will groom leaders at federal, state and district levels to effectively plan, design, and manage essential social protection services. Also, the project will train technical staff and devise a staff retention strategy to deliver basic services in marginalised rural and remote areas. The project will also prepare rural communities to be gainfully employed and withstand financial shocks. About 64% of the population in Sudan are uninsured and therefore often face financial shocks. These activities will contribute to poverty reduction, economic and social progression, and reduced dependency for fulfilling social protection needs. Furthermore, policies, strategies and frameworks relating to the target institutions’ core functions and human resources capacity will be developed and institutionalized.
• The African Development Bank (AfDB) is a multilateral financial institution which is involved in the development and financing projects in its 54 Regional Member Countries (RMCs) in Africa. The Banks Ten- Year Strategy 2013 – 2022 has identified governance and accountability as foundations needed to achieve inclusive economic growth and reduce poverty.
• The Ministry of Labor and Social Development (MoLSS) is the project’s executing agency responsible for the overall coordination and implementation of the project. MoLSS is the Implementing Agency through a dedicated Project Implementation Unit (PIU).
• Project Administrative Secretary, will be based in Khartoum and attached to the Project Implementation Unit of the BCISD project where and will report directly to the ProjectManager.

Project Administrative Secretary will perform the basic role of manage, coordinate, and implement the PIU’s administrative duties and human resource policies. Details the following duties:

1. Organization of office management (offices, supplies, inventory). Implement property management processes such as, for example, property control record, distribution record, labeling, physical count. Manage office assets and project assets and ensure the asset register is updated, accurate, and quality information.
2. Managing the day to day operations of the PIU including cleaning,  maintenance, generator fueling, plumbing and general repairs;
3. Handle procurement of office supplies and assist project teams in the procurement of project goods and services.
4. Manage vehicle hire and logistics.
5. Manage travel arrangements and travel filing system for staff.
6. Implements Human Resource Policies and Procedures and ensures adequate filing, registration, and documentation.
7. Follow up on staff contracts, implementation of policies and benefits, and timely adjustments for amendments.
8. Advises staff on Human Resource policies.
9. Prepares the monthly payroll and verifies and/or prepares payment of other staff benefits.
10. Monitor and track leave balances such as annual leaves, sick leaves, mourning leaves and inform staff in respect of organizational policies.
11. Assist the Finance and accounting department on their administrative duty .
12. Monitoring and ensuring missions’ perdiems and claims are processed in SAP on time
13. Undertake responsibilities in visits arrangements, visa issuing, travel permission, flight booking, and hotel reservation.
14. Maintain the storage of project assets and inventories at both PIU and State levels
15. Perform any other duties as per management directions and request.

1. Bachelor’s Degree in Commerce, Finance, Economics, Mathematics, Health Sciences or other quantitative or science degree in a related field.a master degree will be preferred.
2. At least seven (7) years of proven experience with Experience of working in donor-funded health projects in Sudan or other countries in the region.
3. Experience in health research with a track record of publications in peer-reviewed journals.
4. Experience in supervising staff, managing teams and leadership.
5. Excellent analytical skills and communication skills.
6. Good command of MS Office software: Word, Excel, Access, and PowerPoint

4. REPORTING REQUIREMENTS

• As part of this assignment, The Project Administrative Secretary will prepare monthly, quarterly, and annual M&E reports.

5. DURATION OF THE WORK

• The contract is for 18 months, which is renewable at the end of each year based on the performance of the incumbent to the satisfaction of the project management.

Important Notes

Interested candidates are invited to send their application letter together with their CV and copies of certificates (in PDF) by date: 16, July 2020; time: 12:00 PM to the following address:-Sudanjob.net

• Only shortlisted candidates will be notified.
• Female candidates are strongly encouraged to apply
• Candidates from the public sector should submit approval letters from the heads of their units.
• Applicants currently contracted with International Funded Projects should submit evidence that they are free.
• Candidate assessments will include a competency-based interview.
• Only authorized graduation certificate and approved experience certificates copies should consider.