Posting Title: CONTRACTS MANAGEMENT ASSISTANT, FS4 (Temporary Job Opening)

Job Code Title: CONTRACTS MANAGEMENT ASSISTANT

Department/Office: AU/UN Hybrid Operation in Darfur

Duty Station: EL FASHER

Posting Period: 22 July 2020 - 28 July 2020

Job Opening Number: 20-Procurement-UNAMID-138827-J-El Fasher (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

This position is located in the Contracts Management Unit of the African Union - United Nations Hybrid Operation in Darfur (UNAMID). The Contracts Management Assistant will be based in El Fasher and will report to a Contracts Management Officer or a Team Leader.

Responsibilities

Within delegated authority, Contract Management Assistant will be responsible for the following duties:

• Provides advice to the Chief of Unit on matters involving mission-wide service contracts.
• Assists in managing key contracts in support of mission (and regional) operations, which are under the purview of the Unit, with the focus on service contracts for which the Unit is primarily responsible. Service contracts include but are not limited to equipment maintenance/repair, PX operations, Quality Assurance on catering aspects, active UN global systems service contracts.
• Assists in the preparation of Statement of Work (SOWs) and Scope of Work, Source Selection Plans, requisitions and technical evaluations for all contracts to be managed by the Unit.
• Carries out programmatic/administrative tasks necessary as required by the Unit, including assisting in the assigning/monitoring performance parameters and critical indicators, reporting on programme performance, preparing inputs for results-based budgeting, evaluating national staff performance, interviewing candidates for job opening and evaluation of candidates for supervision.
• Carries out the implementation of Standard Operating Procedures and Administrative instructions. Ensures the periodic review and carries out other tasks as and when required by the Chief of Unit.
• Liaises with other components of the mission as appropriate to ensure an efficient and cohesive approach to managing areas of mutual interest.
• Assists in the preparation of scope of work, requisitions and technical evaluations for all outsourced services managed within the Unit.

• Responds to audit observations, as assigned.
• Carries out other tasks as requested by Chief of Unit.

Competencies

Professionalism: Demonstrated knowledge in the field of procurement , contract and/or project management, including knowledge of quality assurance, service and commodity contracts; practical knowledge of management of service and commodity contracts in a field/decentralized operation; demonstrated fiscal awareness and responsibility and the very good knowledge of UN financial regulations and rules. Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter ; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others and responds appropriately; asks questions for clarity, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school or equivalent diploma is required. Relevant professional training in contract law, business administration, quality and / or supply chain management is an advantage .

Work Experience

At least six (6) years of progressively responsible experience in contract/quality administration/procurement is required.

Relevant experience with regards to supply and management is required.

Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are working languages of the United Nations. Fluency in oral and written English is required. Knowledge of Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available until 31/12/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to 'internal candidates,' who have been recruited through a competitive examination administered according to staff rule
• 16 or staff selection process including the review of a central review body established according to staff rule
• 15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as 'retirement.' Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term 'sexual exploitation' means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term 'sexual abuse' means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term 'sexual harassment' means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.