Org. Setting and Reporting

This position is located in the Office of the Director of the Mission Support in Juba within the United Nations Mission in South Sudan (UNMISS) and the incumbent will be under direct supervision of the Office of the Special Representative of the Secretary-General (SRSG) and the Director Mission Support, Juba is currently classified as an "E" hardship and a non-family duty station.

Responsibilities

The Coordination Officer will perform the following responsibilities:

Planning, Partnership and Programming

•Manage and coordinate as required activities related to the UN weapon and ammunition management framework and policies, including providing support to the Weapons and Ammunitions Advisory Board (WAAB) Secretariat, established to oversee the effective and efficient full life-cycle management of weapons and ammunitions in coordination with other Mission components;
•As the Secretary to the WAAB Secretariat, actively participates in CMMRB ensuring coordination between Mission components and UNHQ, with overall responsibility over implementation of activities related to management of weapons and ammunition and reporting thereof;
•Develop and maintain productive partnerships as required with Mission relevant components, UN Agencies counterparts such UNMAS and UNOPS, relevant national authorities , the UNHQ and other stakeholders;
•Coordinate, in collaboration with pertinent Mission components, the UNHQ and partners in the preparation and implementation of Mission and UN common planning and programming frameworks, related to the programmes and activities, including integration in the Mission operation concept towards achieving responsible management of weapons and ammunition;
•Provide substantive and practical support to relevant committees, task forces, clusters, inter-agency coordination groups, steering committees and working groups;
•Monitor and evaluate actions implemented through these frameworks, prepare position papers, and record policy related decisions;
•Organize and provide substantive and practical support to conferences, meetings, seminars and workshops, as necessary;
•Serve as a focal point for WAAB between the Mission and the UN Headquarters, in coordinating technical assessment, strategic assessment and other missions as may be necessary;

Analysis and Reporting

•Identify issues and develop strategies for a common UN approach through policy, advocacy and/or programme activities that prioritizes and ensures compliance with established policies and protocols;
•Support the development of strategies, policies and other measures designed to achieve common objectives between the Mission and other partners;
•In conjunction with partners, identify and pursue opportunities for specific and related programming activities, towards achievement of establishes goals and objectives;
•Prepare summary and analytical documents, including situation reports, background notes, options papers, code cables and input for reports , in coordination with relevant Mission components and UNHQ;
•Consolidate periodic reports of Mission and UN common planning and programming processes and identify constraints to implementation of UN wide strategies amongst others on weapons and ammunition management;
•Where appropriate, serve as the focal point for coordinating and reporting on Mission or UN-system wide administrative inquiries and processes.

Information Management and Communication

•Maintain an effective system of information management designed to guarantee accessibility and utility of information on mission-specific planning as well as system wide policies, guidance and best practice;
•Facilitate the flow of information between stakeholders, including between the Mission and the UN Headquarters;
•Promote coherence in communication strategies among UN partnering Agencies and the Mission.

Competencies

Professionalism:

Proven expertise in coordinating multidimensional programme activities involving multiple stakeholders including UN Agencies, Government authorities, bilateral partners and others to achieve common goal; Works to mainstream gender and to empower women in internal and external activities. Ability to draft and compile reports, apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all area of work.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability:

Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Building Trust:

Provides an environment in which others can talk and act without fear or repercussion. Manages in a deliberate and predictable way. Operates with transparency, has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately

Education

Advanced university degree (Masters or equivalent) in social sciences, politics, law, business or public administration, logistics, or related area. A first level university degree with a combination of two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in programme management, logistics, administration, or related field is required. At least four years of field experience coordinating complex and multidimension operation in the UN common system or similar experience working with international, multi-lateral or non-governmental organizations, preferably in a conflict or post-conflict setting, is required
Experience in property management and/or management of contingent owned equipment within the UN system or similar experience in other international or national organizations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required.Knowledge of Arabic is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.