Background Information - Job-specific

Department of Peace Keeping Operations (DPKO) United Nation Mission in South Sud...

Department of Peace Keeping Operations (DPKO) United Nation Mission in South Sudan (UNMISS) has partnered with UNOPS to provide camp support services in 10 locations in South Sudan. The purpose of this position is to assist the Project Manager in Bor to manage such camps and facilities in this country, to maintain them in good, usable and hygienic condition – meeting the required workplace regulations and health and safety standards – to support the performance of end users’ personnel and operations, whilst providing an appropriate quality of life.

Functional Responsibilities

Assist in
preparation of periodic accounting records by recording receipts a...

• Assist in
  preparation of periodic accounting records by recording receipts and
  disbursements (ledgers, cashbooks, vouchers, etc) and reconciling data for
  recurring or special reports.
• When authorized,
  make disbursements from Petty Cash and/or Operational Advance Accounts;
  maintain records of these disbursements and balances accounts as required.
• Assist in
  maintain financial records for project or other office accounts for which
  responsibility is assigned. Records receipts and payments, assures
  accuracy of computation and completeness of documents and maintain continuing
  status of allotments against obligations.
• Assist in
  calculation and payment of salaries, allowances and travel claims.
• Organize movements
  of project staff and goods to the project sites; prepare of Travel
  Authorizations,
• Movement of
  Personnel and Cargo Movement Request.
• Assist project staff
  on renewal of visa, travel permits and police registration.
• Assist in managing
  the project allocated vehicles and other assets with timely repair and
  maintenance, maximizing operational efficiencies to the project
  implementation.
• Whenever required,
  raise requisitions in oneUNOPS for the project support procurement and
  purchasing requirements for the Project Manager’s approval.
• Assist in
  maintenance of Property, Plant and Equipment register and operational data
  bases.
• Organize
  stationeries and other consumables for the project team day to day
  operations.
• Assist in scanning,
  copying of documents and maintaining proper filing system and
  document archives.
• Perform
  other duties to support the project team as required.

Education/Experience/Language requirements

Education

A Secondary School Education is required
First University Deg...

Education

• A Secondary School Education is required
• First University Degree in Business
  Administration, Public
  Administration, or equivalent disciplines is desirable but not required
• In the absence of a degree, administrative
  certification or diploma is an asset

Certification:

• PRINCE2® Foundation/Practitioner an asset

Experience

• Minimum five (5) years of relevant experience in general administrative or
  operations’ support services in national or international public or corporate
  organizations
• Experience working in financial reporting, operational transactions and will be an added advantage
• Experience in UN system organizations is desirable
• 2 years skills in administration support is required

Language

• Fluency in written and oral English language is required
• Fluency in one or more additional official UNOPS
  languages is an advantage.

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications ...

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• This is a local post and it is only open to South Sudanese Nationals or persons with valid residence permits
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS
• The position is based in a none family duty station.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Local International Contractor Agreement (LICA)
Contract level: L...

Contract type: Local International Contractor Agreement (LICA)
Contract level: LICA 5/ ICS 5
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

In your application please state your preferred locations. UNOPS cannot guarantee that the preferred location will be guaranteed, however we will do our best to align the candidates preference with the project requirements.