|Date Posted||July 29, 2020|
Posting Title: FUEL ASSISTANT, FS5 (Temporary Job Opening)
Job Code Title: FUEL ASSISTANT
Department/Office: AU/UN Hybrid Operation in Darfur
Duty Station: EL FASHER
Posting Period: 26 July 2020 - 01 August 2020
Job Opening Number: 20-Logistics and Supply Chain-UNAMID-139009-J-El Fasher (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and Reporting
This position is located, in El Fasher, in the African Union-United Nations Hybrid Mission in Darfur (UNAMID). The Fuel Assistant will report to the Chief Fuel Unit.
Within delegated authority, the Fuel Assistant will carry out the following duties:
- Implements petroleum, oils and lubricants (POL) provisions and related services to the Mission.
- Assists and coordinates on the job training of junior staff members.
- Submits POL order form to Mission Planning and Requisition Unit in order to raise a shopping cart
- Follows up with the approval of POL shopping carts with Mission Acquisition Planning and Requisition Unit
Follows up with Procurement Section regarding approval of purchase order
- Verifies payment requests/invoices against reconciled EFMS-2 consumption data as well as processing invoices by Service Entry system in UMOJA
Initiates cost recoveries from UN Missions, UNAMID Contractors, UNCT, and UN Staff for fuel support provided on cost reimbursable basis using Sales Order system in Umoja.
- Prepares delivery document of POL products for authorization.
- Validates requests; certifies and forwards requests of bulk fuel to contingents and other users for authorization.
- Prepares data/and information and develops standard operating procedures.
- Prepares data and information for developing the requirement of support equipment.
- Prepares data and information for developing Statement of Work (SOW) and other relevant documents.
- Develops and updates the Mission Fuel Plan and the Unit's work program.
- Verifies and consolidates input and data for budget preparation; and forward for budget development.
- Prepares data and information to respond to audit requests.
- Establishes a system to conduct daily, weekly and monthly reconciliation of fuel receipts and issues.
- Analyzes and verifies incident reports.
- Analyzes usage and historical consumption of fuel, oils and lubricants.
- Monitors the expenditure against the funds allocated by purchase orders in respect to fuel related requisitions.
- Implements the internal control systems including accounting, reports on and maintains all electronic/hard copy records to ensure a proper audit trail.
- Analyzes rate of consumption of equipment monitored by Electronic Fuel Management System (EFMS) and forward recommendations
- Verifies Photo quality and odometer readings in EFMS-2
- Verifies and amends/corrects EFMS-2 and Fuel Dispensing System consumption data to reconcile the quantities prior to the end of the month for invoicing purposes
- Monitors that Mission strategic and local reserves are maintained at adequate levels at all times.
- Analyzes product test results and verifies the quality of POL is within the limit as set up in the standard.
- Establishes all Safety, Health and Environmental instructions and guidelines by coaching subordinates, posting signage, and conducting safety drills. Verifies incident reports.
- Establishes fuel related Quality Assurance (QA) policies and procedures.
- Prepares preventive maintenance schedule and analyze operation of equipment to forecast future requirement.
- Collaborates with procurement and Contract Management in the elaboration of contracts.
- Coordinates and manages contract operations.
- Resolves any contractual issues.
- Monitors and reports contract performance to ensure compliance with contractual Key Performance Indicators (KPI), schedules and cost objectives.
- Performs other related work as required.
Professionalism: Detailed practical and theoretical knowledge of internationally accepted fuel operations and management standards with a good understanding of field support operations, programme/contract execution and administration; a thorough understanding of inventory policies, practices and procedures; proven analytical skills, including the ability to research and analyze data and develop recommendations; effective skills in raising, assigning and following up on project schedules and work orders; demonstrated ability to determine work required and assign the same correctly according to skills capability of available staff; ability to obtain information, clarification and agreement on specification to requirements; proven ability to grasp complex concepts; logical analytical approach to solving problems using sound judgment and decision-making methodologies; discretion and sound judgment of applying expertise to complex and/or sensitive issues that are typically broad in scope; good understanding of fuel pricing methodologies and the use of price benchmarks such as Platts;
good understanding of the contracting process, including ability to develop Statements of Work; good negotiating skills and the ability to influence others to reach an agreement.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication - Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
High school or equivalent diploma is required. Technical or vocational certificate Fuel/Petroleum, Oil and Lubricants (POL) or -related discipline from internationally recognized organizations, e.g., IATA.
At least eight years of progressively responsible experience in three or more of the following areas: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations.
Experience in handling fuel contract administration is desirable.
Experience in managing support services in international operations in a post conflict environment is highly desirable.
English and French are the working languages of the UN Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of other UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
- This position is temporarily available until 31/12/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
- This temporary job opening may be limited to 'internal candidates,' who have been recruited through a competitive examination administered according to staff rule
- 16 or staff selection process including the review of a central review body established according to staff rule
- Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as 'retirement.' Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term 'sexual exploitation' means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term 'sexual abuse' means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term 'sexual harassment' means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.