Head of Finance/ HR/ Admin department
| Location | Khartoum, Sudan |
| Date Posted | August 28, 2020 |
| Category |
Administration
|
| Job Type |
Full-time
|
| Currency | SDG |
Description
Under direct supervision of the Country Director and in collaboration with the HQ finance department and the Head of Logistics department, the Head of Finance / HR / Admin department directly manages the finance, HR and admin teams and supervises the related work of the Darfur deputy bases managers. He/she also works in close collaboration with the Heads of Programs.
Among the different fields covered by this position, the part dedicated to Finance is more significant. His/her main responsibilities include:
FINANCE
- Ensure the funds are used properly, in accordance with the internal and donors procedures
- Manage and follow up the budgets
- Coordinate and finalize the formulation of new budgets
- Update the allocation board in accordance with TGH and donors rules
- Prepare all financial reports
- Follow up the funding contracts and the payments schedule
- Supervise the cash management
- Centralise and check the accountancy
- Verify and manage cash supply requests to HQ
- Manage the cash flow between bases in Darfur and Khartoum
- Provide the Country Director, operational teams and HQ with financial tools
- Prepare and manage potential audits on Khartoum and field level
- Prepare and manage all financial part on Technical Agreement and Specific Agreement in Sudan
- Supervise partner financial management
ADMINISTRATION
- Make sure TGH complies with applicable Sudan legislation
- Make sure the procurement / financial procedures are understood and well implemented by all in collaboration with the Head of Logistics department
- Maintain good relations with local authorities and stakeholders
- Ensure efficient archiving of all administrative and financial documents
- Participate in preparing tenders in collaboration with the Head of Logistics department
- Make sure the procurement procedures are understood and well implemented
- Brief each new expatriate and national staff on arrival and train the employees on the internal procedures
HUMAN RESOURCES
The Head of Finance/ HR/ Admin supervises the HR coordinator in her responsibilities:
- Make sure the HR policies and procedures are understood and well implemented
- Draw up the job descriptions in collaboration with the operational team
- Administrate the monthly HR information, supervise the salary payment and follow up all work contracts
- Implement training to build staff capacities
- Support the team leaders in the management of their staff
- Coordinate the recruitment process (short list, interview etc.
COORDINATION
- Contribute to representing TGH to the local authorities, donors and partners
- Potentially replace the Country Director in his/her absence when and as necessary
This list of responsibilities could be modified according to the needs.
Applying Instructions
Please send your resume and Cover Letter to Amandine RUINART, HR officer and apply directly via our website: