Who we are:

Muslim Aid was established in the UK in 1985 by community leaders from 17 Islamic organisations in response to the drought in the Horn of Africa. We are a faith-based British international charity that provides help to people who are victims of natural disasters or conflict or suffering from poverty, hunger, disease, illiteracy, discrimination, homelessness, debt, unemployment, injustice, deprivation or lack of skills and economic opportunities.

Summary of Role:

Salary range: $36,000 - $48,000 (per annum) - (renewable upon mutual agreement)

Employment type: Fixed Term - two years

Contract: Full Time

The Head of Operations is a 2 year fixed term, non family station role. The Head of Operations, will lead and develop a team of functional experts (Finance, Administration, Procurement & Logistics, IT, HR, and Security) to ensure optimum support to projects within MA Sudan policies. Sitting within the Country Senior Management Team, this role has a strong strategic focus and as Head of Operation, you will report regularly to the Country Director on the management of financial and operational risks associated with program delivery, grants, and in-country operations.

A key member of MA Country Office’s Senior Management Team (SMT), the Head of Operations works collaboratively with the Head of Programmes (HoPs) to ensure that the programme strategies are realistically achievable, and sufficient technical guidance and support is available to implement the grant components of those strategies effectively.

As well as overseeing the preparation, consolidation, and analysis of collated country budgets, the Head of Operations will support legal and risk management and be responsible for reviewing and confirming that the contracts, grants, leases, disbursements, and transfers to third parties, meet MA Sudan policies and procedures, before they are signed by the CD.

Required to spend up to 40% time travelling to project locations and field offices.

About the Role:

1. Preparing the Annual budgets, Project Budgets, and Donor Budgets for the country office, monitoring its effective utilisation, and supporting program teams in their interpretation and implementation through regular reporting.
2. Preparing and submitting timely and quality financial reports to donors and being involved in all aspects of donor contracts management.
3. Being responsible for all legal aspects of MA Sudan’s operations in Sudan and ensuring compliance in terms of taxations, preparation, and filing of returns, annual reports, accounts, etc.
4. Taking responsibility for, providing overall management of an advisory role on all aspects of business services. This includes managing and coordinating the work of the administration, finance, human resources, and logistics teams
5. Ensure that the Statutory accounts of the office are annually audited by an external auditor appointed for a fixed term in consultation with the HQ.
6. In coordination with the Country Director, Administration, and Human Resources staff, contribute to the modifications and implementation of MA Sudan Employee Manual, national staff salary scale, fringe benefits, and other terms of employment to ensure justice, fairness, retention of high-quality staff competitiveness with other humanitarian agencies, and compliance with local labor laws and standards.

About You:

To be successful in this role you will have:

1. Bachelor’s degree in a related field
2. Proven experience of working at a senior level within an International non-profit organization, UN, or other
3. Possession of financial and business acumen to plan and manage budgets and achieve value for money both internally and through external contracts and opportunities
4. Experience and understanding of managing business functions such as Finance, HR, operations, etc
5. Strong practical knowledge of accounting principles and sound financial management
6. Excellent leadership, and team coordination skills