Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                                          HR/ Admin Officer

Reports to:                                     Area Manager

Supervision of:                               None

Duty station:                                  Mayoum

Travel:                                             10%

Project number:              SSFM 2022

Duration and type of contract:   May to December 31, 2022

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilitiesThe purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

Ensure adherence with NRC policies, tools, handbooks and guidelines Implement delegated support function portfolio according to plan of action Prepare and develop status reports as required by management Ensure proper filing of documents Promote and share ideas for improvement of the support functionSpecific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Support the area office with recruitment and advertisement Maintain All staff HR personnel files Submit monthly HR report to Coordinator/Juba country office Maintain staff leave record/over time Support with final settlement of staff Build good and effective relationship with labour office Keep and maintain the office and accommodation updated Provide basic facilities to the team Develop the monthly payroll Supports and resolve the staff issue Attend area weekly meeting Keep record and maintain information and request for contract renewal or request from line managers. Follow up performance management with line managersCritical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

•             Finance, log and project manager and Program team

•             HR Juba

Scale and scope of position

Staff:

Cleaners, Cooks and guards

Stakeholders:

Labour and RRC office

Budgets:

Information:

Legal or compliance:

South Sudan Labor law , NRC terms of employment

Competencies Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

•             Experience from working as a Support Function Officer in a humanitarian/recovery context

•             Previous experience from working in complex and volatile contexts

•             Documented results related to the position’s responsibilities

•             Some knowledge of English

Context/ Specific skills, knowledge and experience:

•             Diploma/Degree in HR/Admin

•             Strong interpersonal skills

•             Result orientated approach