at
GIZ
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Location |
Khartoum, Sudan
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Date Posted |
September 6, 2020
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Category |
Management
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Job Type |
Full-time
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Currency |
SDG |
Description
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:
HR Pool/ Roster:
Duty Station: looking for a qualified person to fill this position who can work at any duty station
Closing Date: 31 Dec 2020
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Background:
Context
GIZ is looking for a qualified person to fill this position who can work at any duty station
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Duties and responsibilities:
- Responsibilities
The receptionist is responsible for
- liaising with GIZ staff, visitors in a service-oriented manner on behalf of the Director GIZ office by providing a professional phone service, personally welcoming visitors and maintaining a high standard in the reception area for GIZ Office Director
- dealing with phone calls related to GIZ Director Office
- ensuring incoming and outgoing calls are efficient and uninterrupted
- performing reception and secretariat services on a daily basis
- Tasks
- Phone and reception services
The receptionist
- answers and accepts phone calls and messages and/or forwards them CD.
- maintains a call back list of all incoming calls which cannot be taken by the relevant staff member
- operates the answering machine appropriately
- registers, documents and organises incoming and outgoing correspondence (fax, emails, packages and personally delivered messages, invoices, tender documents)
- ensures that visitors are comfortable by offering newspapers, refreshments etc.
- Office work and services
The Office Manager
- ensures creation and/or regular updating of a list of contacts and addresses (telephone, fax, email)
- sorts and distributes incoming correspondence (email, fax, other official documents)
- is responsible for distributing and accepting documents and packages to/from the post office, government institutions, embassies etc., and is responsible for these,
- Other duties/additional tasks
The Office Manager
- performs other duties and tasks at the request of management
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Minimum Qualification, Skills and Experience Required:
Qualifications
- At least secondary school education
- certificate/diploma or similar qualification from a recognised clerical college or higher
Professional experience
- at least 1-3 years’ professional experience in a comparable position
Other knowledge, additional competences
- good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- very good knowledge of Arabic and English, ideally a knowledge of German
- politeness and helpfulness in dealing with visitors
- willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
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Applying Instructions
- If you are interested in the position, please submit your CV and Cover letter through Sudanjob.net and E-mail: giz-recruitment-sudan@giz.de
- Only shortlisted candidates will be contact for interviews
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