Description
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
The GIZ Office in Khartoum is looking for a qualified person to fill the following position:
HR Pool/ Roster:
Duty Station: looking for a qualified person to fill this position who can work at any duty station
Closing Date: 31 Dec 2020
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Background:
Context
GIZ is looking for a qualified person to fill this position who can work at any duty station .
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Duties and responsibilities:
The Procurement Professional deals with the following responsibilities independently without the necessity of further guidance.
- Responsibilities
The procurement professional is responsible for
- Identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
- Further developing instruments and assisting in introducing innovation and change
- Managing knowledge by disseminating and documenting know-how, experience and information
- Purchasing materials and equipment in accordance with GIZ rules and conditions
- Purchasing of services (contracts with consultants and consulting firms)
- Informing his supervisor on time about the status of procurement (goods and services) and customs matters as deputy, particularly in the event of delays
- Maintains the inventory
- Coordinating effectively with colleagues in the administration division
- Dealing with all questions arising in this area
- Tasks
- Purchasing, procurement(of goods and services)
The procurement professional
- In accordance with GIZ regulations and possibly in consultation with Head Office, assists with local procurement of materials and equipment, invitations to tender and order processing
- Maintains data relevant for procurement and tenders in ProSoft and CoSoft
- Assists with processing claims for damage to goods
- Documents and files completed order transactions in reference files or in DMS in line with GIZs filing rules
- Procurement of materials and equipment locally, monitoring markets, issuing invitations to tender and processing orders in accordance with GIZ regulations
- Checking goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
- Arranging for the safe transfer of goods to their destination
- Notifying projects and programmes of delivery location and time
- Processing cases of damage in transport
- Documenting and filing properly complete orders
- Maintaining inventory and crosschecking stock inventory every two months
- Maintaining of a data base of relevant companies related to procurement
- Onsite visits to relevant companies related to procurement for assessment of the companies
- Processing procurement contracts in accordance with GIZ regulations
- Entering and maintaining data relevant for service contracts
- Maintaining an updated local honorarium fee for consultants
- Documenting and filing properly completed contracts
- Notifying projects and programmes on the status of the contracts
- Administrative services
The procurement professional
- informs GIZ staff in the country in question about customs issues relating to private goods and registration and insurance of private cars
- informs and assists GIZ staff as regards outward journeys as part of the GIZ office’s service package
- General tasks
The procurement professional
- uses external service providers to complete customs declarations procedures and vehicle registrations and supervises them
- organises distribution of office funds and other office supplies
- Customs declarations as deputy
The procurement professional
- prepares and submits all necessary papers for duty-free import of goods
- monitors and controls deliveries by ship
- monitors release of goods and further processing
- organises and coordinates the collection of goods
- enters information in the customs declaration database, prepares statistics if needed
- Vehicle registration as deputy
The procurement professional
- organises initial registration, tax and insurance for project vehicles
- forwards registration and insurance papers to the responsible project/programme staff
- documents completed registrations and monitors the status of vehicle registration (official and private vehicles)
- notifies responsible project or programme staff of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary
- processes accident insurance claims against local and German insurance companies in cooperation with Head Office
- Other duties/additional tasks
The procurement professional
- performs other duties and tasks at the request of management
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Minimum Qualification, Skills and Experience Required:
Qualifications
- At least BA in business administration, recognised commercial diploma in business administration, or similar degree
Professional experience
- At least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
- outstanding knowledge of purchasing
- very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- very good knowledge of Arabic and English, ideally a knowledge of German
- willingness to upskill as required by the tasks to be performed –corresponding measures are agreed with management
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Applying Instructions
- If you are interested in the position, please submit your CV and Cover letter through Sudanjob.net and E-mail: giz-recruitment-sudan@giz.de
- Only shortlisted candidates will be contact for interviews
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