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at
Medecins Sans Frontieres Belgium
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| Location |
Khartoum, Sudan
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| Date Posted |
June 15, 2021
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| Category |
NGO
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| Job Type |
Full-time
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| Currency |
SDG |
Description
Give support to external administrative work and to the coordination team in obtaining working/travel permits, as well as all official contacts, procedures, and importation of goods, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.
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Duties and responsibilities:
- Together with the HR Manager, lodge an application and obtained on-time visa, stay, entry/ exit, travel, or working permits for all MSF staff in the mission according to needs, and in compliance with the country’s, legal, administrative procedures.
- Ensure that information for all applications to the authorities is accurate, properly documented.
- Keep the HR Manager, HRCo, and HQ Admin updated/ informed about ongoing processes, specific situations, or changes in the procedures related to visas, travel, entry/exit, working permits, etc.
- Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
- Arrange meetings related to administrative issues for the Head of Mission and/ or the HRCO as well as attend them, when required.
- Create and keep an updated detailed list of all useful contacts of relevant authorities in HAC, Immigration, etc.
- Based on the Memorandum of Understanding/ Technical Agreement signed with the authorities, inform of any possible risks or problems that could affect the application of visas/ permits.
- Keep all documentation and files updated, properly filed, and easily accessible for authorized internal users.
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Minimum Qualification, Skills and Experience Required:
| Requirements |
| Education |
Diploma in Administration related studies |
| Experience |
At least one year of previous experience with MSF or other INGOs in a similar position |
| Language |
Good Oral & Written Arabic and English |
| Knowledge |
Computer literacy |
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Interested candidates are requested to send their CV, Copy/ copies of education certificate(s) and Copy of work/ experience certificates to:
Sudanjob.net or HAC Labour office, Khartoum
or
MSF Belgium, street 27, house 14 Amarat, Khartoum
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