Movement Control Assistant

at United Nations Integrated Transition Assistance Mission in Sudan
Location Khartoum, Sudan
Date Posted February 20, 2021
Category Administration
Job Type Full-time
Currency SDG

Description

posting Title: MOVEMENT CONTROL ASSISTANT, FS5

Job Code Title: MOVEMENT CONTROL ASSISTANT

Department/Office: United Nations Integrated Transition Assistance Mission in Sudan

Duty Station: KHARTOUM

Posting Period: 18 February 2021 - 04 March 2021

Job Opening Number: 21-Transportation-UNITAMS-150372-F-Khartoum (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting

The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to assist the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; support peace processes and implementation of future peace agreements; assist peacebuilding, civilian protection and rule of law, in particular in Blue Nile and South Kordofan (the Two Areas) and Darfur; and support the mobilisation of economic and development assistance and coordination of humanitarian assistance.

The position is based in Khartoum and is located in the Aviation and Movement Control Unit of the Supply Chain and Service Delivery Section. The incumbent will report to the Movement Control Officer.

Responsibilities

Within the limits of delegated authority, the Movement Control Assistant will be responsible for performing the following duties: Joint Movement Control Centre duties:

  • Receives customer requests, Cargo Movement Request (CMR) Forms, for transportation of cargo (including dangerous goods requiring special handling) within and/or outside the field mission.
  • Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
  • Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
  • Coordinates required transportation activities with the Aviation and Transport Units/Sections and/or commercial transportation service providers.
  • Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
  • Assists in analysing projected passenger and cargo flows in order to estimate required resources.
  • Records statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside the field mission.
  • Monitors contracts for the provision of transportation support and participates in the evaluation of vendor's performance in coordination with the Procurement Unit.

Cargo Warehouse duties:

  • Supervises the activities of the Cargo Warehouse.
  • Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures.
  • Ensures that luggage and cargo are labelled in accordance with required destinations.
  • Coordinates the transportation arrangements to the embarkation facility.

Movement Control Office duties:

 

  • Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of the field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures.
  • Monitors that vehicles and vessels are loaded in accordance with passenger and cargo manifests.
  • Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.
  • Maintains the electronic databases in accordance with the established procedures and deadlines.
  • Monitors that appropriate reference documents are current, readily available and accessible to all relevant personnel.
  • Participates in the development of the standard operating procedures for the related movement control processes.
  • Participates in the development of budget proposals for the mission's movement control operations.
  • Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations.
  • Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor's proposals meet technical requirements.
  • Conducts inventories and physical annual checks of relevant facilities and equipment.
  • Performs other related duties as required.

Competencies

Professionalism: Demonstrated professional competence in the field of movement control, multi-modal transportation, Sound knowledge of all forms of transport, with thorough knowledge of movement control related processing and safety requirements; Knowledge of aviation safety and UN rules, regulations and procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; Proven analytical and evaluative skills. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

  • High school diploma or equivalent, is required.
  • Training in the planning, coordination and control of at least two (2) modes of transport, is required.
  • A valid IATA and/or IMO dangerous goods certificate is required.

Work Experience

A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field, is required.

Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods, is required.

A minimum of 2 years of experience in commercial freight forwarding is required.

A valid national driving license for Light Passenger Vehicles is required.

Experience in international operations in a post conflict environment, is desirable.

Experience in UMOJA and Transport Management module or a similar ERP is desirable.

Experience in forklift operation is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the advertised position, fluency in English is required. Knowledge of the Arabic is desirable.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

The selected candidate is expected to start as soon as possible.

Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.

This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station specified in the Job Opening.

Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term 'sexual exploitation' means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term 'sexual abuse' means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term 'sexual harassment' means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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