Procurement Analyst

at UNDP - United Nations Development Programme
Location Khartoum, Sudan
Date Posted December 2, 2019
Category Procurement
Job Type Full-time
Currency SDG

Description

Agency
UNDP
Title
Procurement Analyst
Job ID
27437
Practice Area - Job Family
Management
Vacancy End Date
(Midnight New York, USA)
14/12/2019
Time Left
13d 6h 26m
Duty Station
Khartoum, Sudan
Education & Work Experience
I-Master's Level Degree - 2 year(s) experience
Languages
Required:
Desired:

 

Arabic, English
Grade
NOB
Vacancy Type
TA Local
Posting Type
External
Bureau
Arab States
Contract Duration
Less than a year
Background

Under the guidance and direct supervision of the Head of Procurement, the Procurement Analyst is responsible for management of the CO Procurement Unit, effective delivery of procurement services in order to obtain the best value for money in large offices. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst deputizes the Procurement Unit. The Procurement Analyst works in close collaboration with the operations, programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services. The Procurement Analyst will work closely with the Head of Procurement to streamline the procurement processes and oversee procurement related activities of UNDP programmes.

Duties and Responsibilities

Summary of Key Functions:

  • Elaboration and implementation of operational strategies
  • Management of procurement processes
  • Introduction and implementation of sourcing strategy and e-procurement tools
  • Control of CO Assets
  • Logistical Services
  • Facilitation of knowledge building and knowledge sharing
  • Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
  • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system
  • CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
  • Elaboration and implementation of cost saving and reduction strategies.
  • Implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
  • Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
  • Manages and guides procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:
  • Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
  • Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  • Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
  • Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
  • Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
  • Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
  • Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
  • Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform
  • Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

4. Ensures proper control of CO Assets focusing on achievement of the following results:

  • Elaboration and implementation of inventory management.
  • Implementation of Inventory and physical verification control in the CO and projects.
  • Ensures organization of logistical services focusing on achievement of the following results:
  • Coordination of travel management, shipments arrangements, vehicle maintenance, conference facilities arrangements.
  • Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
  • 6. nsures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Organization of trainings for the operations/ projects staff on Procurement.
  • Synthesis of lessons learnt and best practices in Procurement.·Sound
  • contributions to knowledge networks and communities of practice
Competencies

Core:

Innovation

Ability to make new and useful ideas work: Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

Ability to persuade: Level 4: Generates commitment, excitement and excellence in others

People Management

Ability to improve performance and satisfaction: Level 4: Models independent thinking and action

Communication

Ability to listen, adapt, persuade and transform: Level 4: Synthesizes information to communicate independent analysis

Delivery

Ability to get things done while exercising good judgement: Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional:

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the office:

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Development and Operational Effectiveness

Ability to lead strategic planning, results-based management and reporting: Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.Chartered Institute of Purchasing and Supply certification is an asset

Experience :

2 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.

Language Requirements:

Fluency in both written and spoken English and Arabic.

Disclaimer
  • UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
  • Qualified female candidates are encouraged to apply.
  • UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
    Agency
    UNDP
    Title
    Procurement Analyst
    Job ID
    27437
    Practice Area - Job Family
    Management
    Vacancy End Date
    (Midnight New York, USA)
    14/12/2019
    Time Left
    13d 6h 26m
    Duty Station
    Khartoum, Sudan
    Education & Work Experience
    I-Master's Level Degree - 2 year(s) experience
    Languages
    Required:
    Desired:

     

    Arabic, English
    Grade
    NOB
    Vacancy Type
    TA Local
    Posting Type
    External
    Bureau
    Arab States
    Contract Duration
    Less than a year
    Background

    Under the guidance and direct supervision of the Head of Procurement, the Procurement Analyst is responsible for management of the CO Procurement Unit, effective delivery of procurement services in order to obtain the best value for money in large offices. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

    The Procurement Analyst deputizes the Procurement Unit. The Procurement Analyst works in close collaboration with the operations, programme and project teams in the CO, UNDP HQs staff and Government officials to successfully deliver procurement services. The Procurement Analyst will work closely with the Head of Procurement to streamline the procurement processes and oversee procurement related activities of UNDP programmes.

    Duties and Responsibilities

    Summary of Key Functions:

    • Elaboration and implementation of operational strategies
    • Management of procurement processes
    • Introduction and implementation of sourcing strategy and e-procurement tools
    • Control of CO Assets
    • Logistical Services
    • Facilitation of knowledge building and knowledge sharing
    • Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
    • Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system
    • CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
    • Elaboration and implementation of cost saving and reduction strategies.
    • Implementation of contract strategy in the CO including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
    • Implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
    • Manages and guides procurement processes for CO, NEX/DEX projects, UN House and at the request of other Agencies focusing on achievement of the following results:
    • Timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
    • Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
    • Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
    • Management of procurement contracts and, upon delegation of responsibility, performing the functions of Manager Level 1 in Atlas for Purchase orders approval.
    • Elaboration of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
    • Establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
    • Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to other Agencies.
    • Implementation of harmonized procurement services and elaboration of proposals on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform
    • Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
    • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

    4. Ensures proper control of CO Assets focusing on achievement of the following results:

    • Elaboration and implementation of inventory management.
    • Implementation of Inventory and physical verification control in the CO and projects.
    • Ensures organization of logistical services focusing on achievement of the following results:
    • Coordination of travel management, shipments arrangements, vehicle maintenance, conference facilities arrangements.
    • Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
    • 6. nsures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
    • Organization of trainings for the operations/ projects staff on Procurement.
    • Synthesis of lessons learnt and best practices in Procurement.·Sound
    • contributions to knowledge networks and communities of practice
    Competencies

    Core:

    Innovation

    Ability to make new and useful ideas work: Level 4: Adept with complex concepts and challenges convention purposefully

    Leadership

    Ability to persuade: Level 4: Generates commitment, excitement and excellence in others

    People Management

    Ability to improve performance and satisfaction: Level 4: Models independent thinking and action

    Communication

    Ability to listen, adapt, persuade and transform: Level 4: Synthesizes information to communicate independent analysis

    Delivery

    Ability to get things done while exercising good judgement: Level 4: Meets goals and quality criteria for delivery of products or services

    Technical/Functional:

    Knowledge Management and Learning

    Promotes a knowledge sharing and learning culture in the office:

    Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

    Development and Operational Effectiveness

    Ability to lead strategic planning, results-based management and reporting: Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

    Required Skills and Experience

    Education:

    Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.Chartered Institute of Purchasing and Supply certification is an asset

    Experience :

    2 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.

    Language Requirements:

    Fluency in both written and spoken English and Arabic.

    Disclaimer
    • UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
    • Qualified female candidates are encouraged to apply.
    • UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Drop files here browse files ... Dropbox ...
WARNING: Do not to pay any money to get a job. Please report fraudulent jobs to info@jobsinsudan.com

Popular Jobs