Program Coordinator

at CARE International in Sudan
Location  Kassala, Sudan
Date Posted October 4, 2022
Category Administration
Job Type Contract
Currency SDG


CARE International is an organization driven by its mission to overcome poverty and social injustice. CARE International  in Sudan is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security.  We are known everywhere for our unshakable commitment to the dignity of people. CARE and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Photo: Youth training session in Kass, South Darfur @CARE

 Vacancy No: 18
 Section/Unit: Programs
 Grade Level: Grade G
 Supervisor: Head of Program and Operations
 No. of Post: 1
 Duty Station: Kassala with frequent travel up to 40% to Gedarife and all projects’ sites within Kassala and Gedarife.
 Duration: 1 Year
 Closing Date: 22 Oct 2022

CARE International is a global confederation that is working in 104 countries around the world to save lives, end poverty and fight social injustice. CARE has been operating in Sudan since 1979, implementing humanitarian and development programs focused on women's and girls' empowerment, gender justice, humanitarian action and resilience building. CARE has over 150 staff in 12 offices: a headquarter in Khartoum with field offices in East Darfur, South Darfur, Kassala, Gedaref and South Kordofan. CARE has strong experience in Sudan and has established long-standing relationships with local authorities and communities.

 Duties and responsibilities:


  • Overall responsibility for a coordinated and planned implementation, including monitoring and reporting for the GAC project.
  • Follow-up and monitor local NGOs implementing partners activities and take timely corrective action
  • Report timely any discrepancies and deviations in implementing projects to CMP and donor
  • Track budget expenditure against activity implementation, recommending necessary budget line adjustments or budget review on a timely manner
  • Regularly communicate with finance and field team to track projects expenditures and take timely corrective action for over or under expenditure
  • Build the capacity of the field teams' through on-job training in technical areas, finance, and budget management.
  • Technically supervise and support all GAC project staff
  • Demonstrates awareness and sensitivity to gender and diversity at workplace and program implementation.
  • Monitor Project implementation plans in consultation with project staff, line management and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports with partners. These include Detailed Activity Plans, MEAL Plans, Procurement Plans, and Recruitment Plans.
  • Provide technical assistance, support and mentoring to project and partner staff as required.
  • Assist partner staff with reporting, donor compliance, adherence to quality standards and capacity building.
  • Ensure that contractual compliance obligations to the donor are understood and adhered to, by all relevant project staff.
  • Authorize all necessary project site expenditure within the limits of authority and ensure that all project expenses are recorded


  • Review and update structure of GAC team, including roles and responsibilities within the team and between Program  and Program Support teams
  • Supervisory support (dotted & solid line management) with relevant field-based program managers, officers and MEAL staff (in Kassala and Gedarif)
  • Proactively enhance performance through regular, constructive, and honest feedback, coaching, and mentoring, as well as administering formal performance assessment
  • Coordinate and conduct capacity building of relevant staff to maintain and develop awareness and understanding of international standards in program implementations and incorporate context-specific and culturally acceptable approaches at the local level.
  • Contribute to ensuring that all staffs operate and behave in a manner that is consistent with CARE’s code of conduct and uphold its values, including PSHEA, do no harm principles, and Feedback and Accountability Mechanism.
  • Contribute to ensuring that all positions are filled with the most highly qualified personnel available and play a lead role in recruitment.
  • Ensure that all staff clearly understand their roles and responsibilities. On the basis of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Performance management procedures.
  • Ensure that staff participate in the development of project weekly/monthly work plans.
  • At all times ensure the safety and security of all project staff in line with CARE policies and procedures.


  • Ensure that MEAL plans and indicator trackers are in place and operational, including usage of standard set of data collection tools, and processes for collection, storage, analysis, reporting and verification of data.
  • Monitor project implementation against contractual requirements, including through regular field visits to ensure timely and appropriate delivery of project inputs/outputs/outcomes.
  • Work with finance team, regularly scrutinize project expenditure (burn rates), monitor proper utilization of the project budget on monthly basis and provide timely feedback to field teams and finance department on any variance that might come in the BvAs. Lead on all grant revisions, extensions, and donor reporting;
  • Consistent with the country office reporting flow, put in place a project specific report tracking tools and system.
  • Generate and share regular technical and financial reports on timely basis as per the requirement for donor, government and CARE
  • Lead on the baseline, mid-term and final evaluation studies, in close coordination with the MEAL department.
  • Lead on identification, planning and implementation of other studies as relevant to the program and available budget.
  • Provide/facilitate training to the implementing partners on monitoring and reporting as required
  • Ensure that lessons learnt are documented and shared across CARE Sudan
  • Establish and implement project monitoring and evaluation systems in order to provide regular information on progress towards objectives and assess the impact of the project.


  • CARE actively works with communities, CSOs, government authorities at different levels. The program coordinator is required to maintain regular and effective communication with all actors.
  • Attend regular coordination meetings at field level with peer organizations and relevant coordination fora.
  • Ensure effective coordination and relationship building with line-ministries, HAC and other relevant authorities.
  • Build effective and fruitful partnerships with local implementing partners based on CARE's partnership principles.
  • Establish and maintain positive working relationships with other institutions involved in the project. This should include regular contact to ensure they are fully and appropriately involved in the project.
  • Develop, maintain, and strengthen relations with other agencies working in the same geographic or technical area.

Uphold CARE´s values and contribute to the CO shared priorities (5%)

  • Be aware of the CAREs Safety and Security Management Plan (SSMP) and comply with it at all times
  • Be aware of CARE’s commitments to Gender and Diversity, PSEA and strive to uphold them
  • Be committed to promote CARE’s core values at all times
  • Ensure program staff under her/his supervision understands individual and collective responsibilities for safety, security, and protection.
  • Liaise with the Security Officer to ensure compliance with CARE’s Security Guidelines and their effective application in the local context.
  • Monitor the operational environment with respect to increased level of threat.
 Minimum Qualification, Skills and Experience Required:
  • Masters degree – in Social Science, Development, Humanitarian, Project management or any other relevant field.
  •  At least 5 years experience in management positions, in at least two of the following areas; Gender, WASH, Health, and Nutrition, combined with staff management
  • A minimum of 7 years of relevant experience with reputable organizations in humanitarian and/or development fields
  • Demonstrable experience in financial management, of  budgets superior to USD 5,000,000
  • Strong Management skills and competencies in planning and organizing - Is able to prioritize effectively, build alternative actions into plans, review priorities and gather and deploy resources effectively
  • Management skills & experience, including line management, management of other resources, evidence of capacity to support others.
  • Commitment to equal opportunity and gender equality
  • Demonstrated experience in integrating gender and diversity issues into programmes.
  • Evidence of project cycle management experience, including strategic planning, budgeting, reporting, monitoring & evaluation
  • Excellent people skills, with proven ability to motivate others and work collaboratively, requiring strong self-awareness and inter-personal skills
  • Experience in building the capacity of the team internally and of external stakeholders
  • Knowledge of and demonstrated personal commitment to relevant organizational codes of conduct for emergencies, including anti-fraud and anti-corruption, safeguarding etc

Any persuasion will disqualify the candidates.  Only short-listed candidates shall be invited for the interview.

Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women to apply.


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