Background:

PURPOSE OF DIVISION: Through capacity building and through technical and program support, the International Program Division keeps the organization focused on the socio-economic and humanitarian needs of vulnerable people.
The division reinforces IR’s implementing structure to enable these people and their communities to develop themselves sustainably, and ensures that the organization is prepared to respond promptly and effectively to humanitarian crises. The division increases the organization’s ability to tackle poverty by developing and fostering partnerships and institutional relationships effectively and proactively, and by ensuring transparent and timely reporting to the organization’s donors. JOB PURPOSE: Senior Project Coordinator: Drought Emergency and Recovery Project - To coordinate and implement project activities in the area of specialism. May involve supervising Project Officers in area of specialism. Senior Project Coordinator: Elobied – To coordinate the field offices activities including staff management, budget monitoring. To represent as needed. To implement project activities in the area of specialism.

 Duties and responsibilities:

KEY WORKING RELATIONSHIPS • Has regular contact with all staff in the Field Offices. Close contact with the Program manager and Head of Programs. SCOPE AND AUTHORITY Scope of the Role: The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. The Program Coordinator role models the program and finance policies for program staff. The Program Coordinator has a key role in upholding compliance standards. Responsibility for Resources: Monitors the budgets. KEY ACCOUNTABILITIES The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff.. Key Accountability 1: Project coordination including supervise staff in project • Coordinate implementation of Project in thematic area in line with IR and Donor requirements and guidelines and agreed timescales, working closely with the Project Officers. • Oversee program activities including sensitization. • Oversee effective relationships with Communities and partner organizations - includes representation for project. • Contribute to reports for Donors and proposals as required. • Develop and update work plans for the Project • Oversees work of Project Officers and Project Assistants • Delivers training and capacity building for communities. • Hold regular one to one meetings to review progress. • Conduct performance reviews in line with IR policy. • Request for technical support in thematic area as needed. • Support partners to build their program capacity where needed. Key Accountability 2: Budget Monitoring • Monitor project budgets on a monthly basis, escalating any concerns to Program Manager and Finance team. Key Accountability 3: Monitoring and Reporting • Monitoring and reporting of project activities. • Write timely activity reports. • Report on project activities regularly in line with requirements. • Conduct regular monitoring visits in close coordination with the MEAL Officer and Project Officer to ensure progress of Project is documented. • Escalating issues as they arise to Program manager on monitoring and progress. Key Accountability 4: Representation and Communication • In co-ordination with the Program Manager develop and maintain relationships and effective communications with relevant stakeholders, including local government and other agencies working in the area. • Represent IR at state level as required, this includes proactive participation in the state and local Cluster groups and meetings. • Ensure regular and effective flow of communication between the field office with the WFP office and other locations. Key Accountability 5: Thematic Focus List any specific responsibilities here Key Accountability 6: Office Coordination • Regular communication with the WFP team and Program to ensure program activities proceed in line with agreements, • Coordinate field activities including approving travel to field locations. • Develop, finalize and monitor the Program budget in the thematic area. • Work closely with the Project Officer, Program manager and Finance team to ensure the budget is closely monitored and well understood. • Ensure cash requests are submitted to the Finance team within the specified deadlines. • Coordinate Donor and senior staff visits as appropriate. • Coordinate day to day operations of the field office. • Maintain an overview on logistics and asset movements in and out of the office and field location under responsibility. Key Accountability 7: Security Management • Coordinate security for the office in close communication with Program Manager and Security focal point. • Monitor developments in the state to ensure sufficient knowledge of the changing context. • Ensure all staff understand the IR Security procedures and that new staff receive an induction on security. • Monitor staff movement in the field. • Coordinate communication for the office in emergency situations/during a security incident.

 Minimum Qualification, Skills and Experience Required:

ESSENTIAL Qualifications • Post graduate degree or its equivalent in Natural Resources, management, social science, international development, public administration, or a related field Experience • At least 5 years’ Experience of working with International NGOs in Sudan, particularly in agricultural and natural resources development, management and social science. • Demonstrable experience of Program implementation and administration. • At least one year experience of managing and mentoring staff. • Familiarity with the Millennium Development Goals, Sphere Standards, Do no harm policy, Red-Cross/Red-crescent Code of Conduct, Humanitarian Accountability Program etc. Skills • Knowledge in program area of Specialism: WFP, Livelihoods/Health and Nutrition • Good analytical skills • Able to build the capacity of others • Able to organize and deliver workshops for communities. • Ability to represent the organization at provincial and local level • An ability to work under pressure with limited support. 
 • Good written and spoken English; able to write reports and proposals. • Working knowledge of Microsoft Word and Excel 
 • Committed to Islamic Relief Worldwide values and code of conduct 
 • Willing and able to travel for up to 40% of role • Sensitivity to cultural differences • Language skills in Arabic DESIRABLE • Experience managing an office and familiar with WFP projects