Ensures implementation of UNDP’s rules, approaches and policies, focusing on achievement of the following:

•  Ensures adherence to UNDP policies and procedures, POPP and guidance on project management and UNDP’s corporate approaches and guidelines are adhered to in programme and project management.
•  Develops guidelines, formats and checklist for development and implementation project management and monitoring for the GEMS project.
•  Oversees and coordinates development and supports preparation of operational procedures and carries out business processes mapping and establishment and regular review/update of internal Standard Operating Procedures (SOPs);
• Ensures by regular reviews quality of results-information at the project level. Provides feedback and proposes improvements. Ensures that ATLAS information is correct and corresponds with UNDP’s quality standards. Maintains overview of project level monitoring systems, tools and approaches and ensures that these are in line with UNDP’s corporate policies and CO approaches;
• Continuously monitors and performs quality control on project implementation to ensure that the project is implemented in line with UNDP rules and procedures and the project document. Performs assurance tasks specific to the different stages of the UNDP and project management cycle as per POPP;
• Perform other activities as determined by the supervisor.

Ensures effective project assurance and implements assurance activities, with the focus on achievement of the following:

• Monitors progress of implementation of the Annual Work Plans (AWP) of the GEMS project. Monitors timely implementation of planned activities, assess the progress toward and the achievement of planned targets;
• Ensures that project implementation plans are formulated and updated. Organises regular reviews to track implementation, inform the Project Manager on the progress in project execution and coordinate revisions and corrective action;
• Monitors the implementation and revisions of the project M&E plans. In cooperation with the Monitoring and Evaluation Cluster ensures that project’s monitoring mechanisms are designed and implemented according to CO standards and the POPP;
• Controls quality of AWP and project revisions, ensures that activities, targets and benchmarks have been formulated according to POPP and meet the programmatic standards and agreements with the partners (IP and donors). Ensures that proposed changes are supported by sufficient justification for project and budget revisions. Checks that documentation is prepared according to POPP and UNDP programme SOPs;
• Supports preparation and review, as required, project reports (quarterly, annual and final) and ad-hoc documents to ensure that project reports are consistent with donor agreements, POPP and CO standards are met, and ensures their submission to donors;
• Reviews for quality and prepares, as required, project submissions for corporate UNDP reporting (ATLAS, Integrated Annual Work Plan and Results Oriented Annual Report).
• Ensures that project evaluations, mid-term reviews and audits are organised according to the agreed schedule. Coordinates inputs and finalises documentation such as ToRs, work plans and time plans for evaluators and auditors.
• Monitors the follow-up on, and implementation of recommendations resulting from evaluations;
• Monitors and oversee implementation audits recommendations and monitoring report findings. Ensures that corporate systems are updated to reflect the findings and recommendations. Updates as necessary;
• Actively support the prepration of cocment and and the organization of the Project Board;
• Ensures that project activities are coordinated with other UNDP/UN projects, as necessary, and monitor coordination;
• Supports Project Teams, when necessary, to ensure that project management responsibilities are met;
• Perform other activities as determined by the supervisor

Ensures effective operational oversight and implements oversight activities, focusing on the achievement of the following:

• Monitors achievement of the financial targets. Monitors budget execution rates and provides continuous feedback to the project team and CO on rate of financial delivery; Ensures that financial plans are in place and regularly updated. Advices and prompts action in case of under-delivery and lack of/delay of financial planning;
• Ensures that governance processes and procedures for the project are correctly followed and that governance activities such as Project Board and Technical Committee meetings are organized regularly according to an established calendar, and that the project and the CO ensure a timely and adequate follow-up on the recommendations coming from the different governance bodies;
• In close collaboration with the Country Office Communications Team, oversees projects’ communications activities, reviews and clear inputs, escalates non-standard media requests or emerging problems in media relations to Head of Unit and UNDP Senior Management;
• Ensures that a Risk Management Framework and accompanying comprehensive risk mitigation measures are developed, implemented and that frameworks are regularly updated. Plans and implements reviews and/or external independent assessments as required;
• Oversees the UNDP’s corporate systems (ATLAS) are kept updated;
• Ensures that project functions are sufficiently resourced, develops, formulates and reviews/revises JDs and ToRs project positions, tracks and monitors recruitment processes ensuring timely actions in recruitment, participates in selection of project personnel;
• Oversees management and filing of project documentation, ensure that UNDP corporate systems (ATLAS) are kept update and that relevant documents are accessible through the UNDP public website;
• Perform other activities as determined by the supervisor.

Ensures effective partnership building and resouces mobilization, focusing on the achievement of the following:

• Prepare proposals for mobilization of human, technical or financial resources from international development organizations, non-governmental organizations and the private sector;
• Mobilize resources to support the achievement of project outputs and outcomes; and network and build credible working relations with Government, UN and donor partners;
• Create or establish a positive and appreciative atmosphere for team-based work in the project and be an advocate for the work of UNDP;
• Coordinate the implementation of the Project’s Public Communications Strategy including the positioning of the Project through social media, and make necessary changes according to upcoming priorities;
• Disseminate information on best practices and be an active member of the UNDP global and regional networks;
• Prepare brochures, publications, press releases for dissemination of UNDP assistance and experience;
• Prepare professional articles and papers;
• Expand outreach of the UN, national government, local authorities, private sector, non-government and international development organizations;
• Follow-up the implementation of communication and advocacy plans;
• Perform other activities as determined by the supervisor.

Facilitates knowledge building and management, focusing on achievement of the following results:

• Identifies and captures lessons learnt and best practices within the project and develops and drafts knowledge outputs. Advices on and supports the development of communication strategies to position its contents with national and international audiences. Guides the Project Support Team to identify lessons learnt opportunities. Participates and ensures proper capturing and documentation to facilitate the application across the project as relevant;
• Analyses new and emerging policy and strategy initiatives at national (national laws and regulations) and international (UN-system) levels, prepare briefings and advice the project team on the implications for the implementation framework of the project;
• Systematically builds capacities of national project staff by provision of regular and constructive feedback on work results and outputs;
• Actively promotes a knowledge sharing and learning culture between the projects and the CO;
• Perform other activities as determined by the supervisor.

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards, as well as tact and diplomacy
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

• Promotes a knowledge sharing and learning amongst colleagues and clients
• Demonstrates technical expertise on programme/project cycle, capacity building and public sector reform policies and programming
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to support strategic planning, results-based programming, management, reporting as well as resource mobilization efforts;
• Ability to support formulation, implementation, monitoring and evaluation of development programmes and projects;
• Knowledgeable about UNDP’s program management/strategy regulations, systems and procedures, including execution modalities;
• Demonstrates outstanding oral and written communication and presentation skills;
• Strong negotiation and networking skills;
• Strong IT skills; encourages the use of new technologies and strives for high standard of professional work;
• Strong inter-personal skills: Ability to motivate and inter-act with colleagues at all levels within the organization as well as with partners.

Management and Leadership

• Analyses complex problems systematically and efficiently. Focuses on critical details while managing a broad perspective. Draws accurate conclusions and makes sound decisions;
• Results Oriented: Uses initiative to deliver required outputs and planned results in accordance with time and budget targets;
• Demonstrates high tolerance for change, complexity and unpredictability. Focuses on impact and results for the client and responds positively to feedback;
• Demonstrates strong programme/project management skills;
• Handles confidential and politically sensitive issues in a responsible and mature manner
• Consistently approaches work with energy and a positive, constructive attitude. Remains calm, in control and good humored even under pressure;
• Builds strong relationships with clients and external actors;
• Demonstrates openness to change and ability to manage complexities.

Education:

• Master’s Degree in Public Administration, Public Policy, Economics, Development Studies and Management

Experience:

• Minimum 5 years of  of progressive experience in project development and management, with focus on planning, monitoring, reporting, and stakeholder and team coordination for local and international development;
• Demonstrated experience in management of a project of similar complexity.
• Experience managing public sector reform programming in an international context, preferably in a post-conflict setting;
• Demonstrated ability to be able to manage multiple tasks and to adapt to a changing environment.
• Proven project managmetn specialist experience, preferably within UNDP or another a UN agency, with sound knowledge and experience in all aspects of project cycle (design, implementation, monitoring & evaluation);
• Proven skills in effective fundraising, resource mobilization and donor relations;
• Proven experience in partnership building and networking;
• Advanced computer skills and strong knowledge of various software including Excel, PowerPoint and Word;
• Previous experience in Southern Sudan an advantage

Application Procedure :

Kindly note that this vacancy announcement is for qualified South Sudanese nationals only

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP South Sudan vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified female candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.