Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Khartoum, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Finance Manager, the Senior Finance Officer will ensure the accuracy and completeness of Mercy Corps accounting records, documentation, reporting, sub grant reporting, filing, financially reviews and management the monthly accounting cycle.

Essential Job Responsibilities

Financial Management

• Provide financial review as per AAM.
• Support the month end accounting close process, ensuring the accuracy and completeness of the ledger, batches in Navigator and all supporting documentation in all country offices.
• Support in the daily transactions enter to Navigator, re-classes and review
• Review batches and upload data to the general ledger.
• Prepare revenue recognition entries and other final closing journal entries.
• Enter, post and maintain filing of monthly journal and payments.
• Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded.
• Assist in the training and support of the finance officers in field offices, including answering daily questions, training new hires, making field visits, etc.
• Monitor cash and bank balances and coordinate monthly cash flow requests from sub-offices; prepare consolidated country cash flow requests to HQ.
• Assist the Finance Manager in responding to audit inquiries.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Collect and review monthly & quarterly sub grants financial reports package for sub grants and sub grants assigned.
• Collect, review and facilitate sub grantees cash flow projection, funds transfer requests & funds transfer.
• Support finance Manager  in sub grantees Pre-award Assessment, maintaining and updating complete sub grantees files
• Update sub grantees financial information, reports and milestones in navigator
• Support and perform regular monitoring visit to the respective sub grantees and submit financial monitoring visit reports with recommendations
• Ensure sub grantees financial expenditures are per donor, MC and organizations own regulations and grant agreement
• Maintain up-to-date sub grantees fixed assets list/report & reconcile monthly & quarterly.
• Prepare & revise sub grants monitoring plan & implement upon approval by FM.
• Assist in contracts and FASs review and tracking

Team Management

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
• Supervise, hire and orient new team members as necessary.
• Provide team members with information, tools and other resources to improve performance and reach objectives.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability To Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Supervisory Responsibility

Accountability

Reports Directly To: Finance Manager

Works Directly With: All finance Staff.

Knowledge and Experience

• Four or more years of general ledger accounting experience is required.
• A university degree in accounting/Business administration is required.
• Two years’ experience in the Finance Department of an international NGO is preferred.
• Demonstrated competency with computerized general ledger software.
• Advanced computer skills in MS Office programs, particularly Excel.
• Prior management experience and strong organizational skills.
• Excellent oral and written English skills.

Success Factors

The ability to interact effectively with international and national personnel is required.  A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.  A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  The Senior Finance Officer must be willing to travel to Mercy Corps field offices and project sites.