WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Minimum completion of Secondary School Education plus a post-secondary certificate in Human Resources Management, Business Administration, Public Administration, or any other relevant field.
Experience: Minimum 5 years of working experience in HR-related tasks, particularly Payroll Administration in large organizations (above 300 staff); working with HR Information Management systems. Advanced level in MS Excel, Access. Working experience with MS Office suite applications.
• Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.
• Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
• Experience in supervising and co-ordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
• Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
Language: Fluency (level C) in English language. Ability to read and communicate in Classic Arabic and Juba Arabic.

ORGANIZATIONAL CONTEXT

Based in the WFP South Sudan Country Office and located in Juba. The Human Resources Associate is a member of the National Staff Administration section of the Country Office Human Resources Unit. The HR Associate is expected to support the HR Officer in reviewing, compilation, processing and running of monthly payrolls for all national staff. Reporting to the HR Officer, the HR Associate is expected to use initiative and knowledge to independently respond to queries with general guidance from Senior Members of the HR Unit and refer to appropriate corporate documents.

JOB PURPOSE

The HR Associate is expected to provide full support to the HR Officer National Staff Payroll Administration.

KEY ACCOUNTABILITIES (not all-inclusive)

Monthly Payroll Administration and Payment

Administer monthly payrolls for locally recruited employees. Ensuring payroll related entries such as employees listed on the monthly payroll, payroll related entitlements (overtime etc), adjustments, recoveries are accurately reflected in respective payroll administration systems. Prepare Budget Control System (BCS) documents for settlement of non-payroll related payments such as reimbursement for entry on duty /periodic medical examinations Compiles payroll relevant documentations (physical and electronic) and maintains HR Payroll records in an easily retrievable manner. Ensure all necessary approval of monthly payrolls are received prior to delivery of the payroll to Finance unit for final processing and disbursement. Resolve discrepancies in payments in a timely manner escalating for HR Officer’s support as appropriate. Act as contact person for UNDP Payroll Administration unit based in Copenhagen to share payroll relevant information, documentation as well as to resolve payroll related issues. Generate Social Security monthly paysheet for Service Contract (SC) holders and send to Private Pension Company CIC Insurance upon receipt of signed paysheet. Support separating Service Contract (SC) holders in processing of their CIC reimbursement claims by confirming details of separating SC holders to CIC quarterly.

KEY ACCOUNTABILITIES (Continued)

HR Information Management Systems Administration

Ensure timely action is taken in HR Information Management systems to reflect a wide range of personnel actions (such as appointments, separations, contract extensions, etc.) ensuring accurate data entry. Maintain data integrity in databases, report discrepancies and initiate corrective actions when necessary. Act as alternate CO Timekeeper for national staff.

Medical Evacuations and Insurance

Act as alternate focal point for medical evacuations/travel and related travel arrangements. Review and confirm periodic eligibility list for SC/SSA enrolled under the WFP Global Medical Insurance Death & Disability policy (MIDD) and submit to WFP Global Medical Insurance Division. Respond to medical insurance and hospitalization related queries. Perform other tasks as directed by HR Officer and/or Head of HR Unit.

General

Evaluate, develop, and recommend procedures. Participates in discussions on new/revised procedures and practices; interprets and assess the impact of changes and makes recommendations on follow up actions. Guide and train other support staff members in area of responsibility. Provide briefing/debriefing to staff on HR related issues. Draft correspondence on a range of human resources related issues for the clearance/signature of the HR Officer and/or the Head of HR Unit. Perform other duties as directed by HR Officer and/or Head of HR Unit.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field. Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity. Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact. Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports. Create an inclusive culture: Facilitates team building activities to build rapport in own unit. Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team. Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work. Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately. Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team. Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field. Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners. Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives. Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

N/A

OTHER SPECIFIC JOB REQUIREMENTS

Expected Results

Well organized, reports and records, put together independently with general guidance. Work with accuracy under time constraints and pressure and deal patiently and tactfully with HR clients. High sense of confidentiality, initiative, and good judgment. Work with minimum supervision.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

N/A

TERMS AND CONDITIONS

THIS POSITION IS OPEN TO SOUTH SUDANESE ONLY.

DEADLINE FOR APPLICATIONS

12th June 2022.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.