Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS), Juba. The Supply Assistant will report to the Warehouse Supervisor or his/her designated official.

Responsibilities

Within the delegated authority of the Warehouse Supervisor, the Supply Assistant will be responsible for the following duties:

• Process issuance vouchers for expendable and non- expendables property in Umoja Inventory system and for stocks held in the warehouses;
• Support the Check-in/Check-out procedures for new and departing staff;
• Supervise and direct junior staff in all necessary day-to-day warehouse operations;
• Maintain the store database, ensures its integrity and report the status to the Supervisor;
• Assist the Warehouse Supervisor during the receiving and inspection activities. Ensure that goods supplied are in line with the packing list;
• Supervise that all items received for storage are labelled, properly arranged in the storage shelves/bins and correctly entered into the database;
• Follow- up with MovCon Section the delivery of materials in compliance with Cargo Movement Requests (CMRs) and establish schedules;
• Assist Warehouse Supervisor to coordinate and action the demand and provision of stock between the warehouses and Mission offices (end users);
• Supervise that assigned tasks including distribution planning, records keeping, packing of supplies, movement of cargo and delivery of goods;
• Maintain inventory accuracy for stock on hand. Apply inventory performance metrics to determine overstock situations and alert the supervisors about excess stocks;
• Assist Warehouse Supervisor to conduct 100% physical count of non-expendable and expendable stocks in accordance with Mission’ policy;
• Support with the identification of inventory to be written-off, based on usage patterns and ABC analysis;
• Assist the Warehouse Supervisor in the achievement of Key Performance Indicators (KPIs) and monitoring of deadlines, timelines and milestones;
• Raise security reports for damaged or missing items;
• Perform any other duties assigned by the Warehouse Supervisor.

  Competencies

  • Professionalism: Knowledge of relevant United Nations rules and regulations, of budgetary and administrative procedures, policies and directives, in particular, inventory and control guidelines. Ability to organize and summarize data and information required for a variety of reports, etc. Ability to develop, maintain and operate management control systems for assets, materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High School diploma or equivalent is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services, or related area is required

Languages

English is the working language of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.