All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
• Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems
• Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
• Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
• Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
• Draft and dispatch quotation requests and/or tenders and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
• Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
• Manage inventory/warehouses according to "best practices" and UNHCR rules and regulations.
• Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
• Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
• Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.

• Ensure local liaison with partners to effectively support the supply activities.
• Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.
• Perform other related duties as required.

Years of Experience / Degree Level

• Three years of relevant work experience with High School Diploma or 2 years relevant experience with bachelor’s degree in administration, economy is required.
• Knowledge of the Sudan public sector is desirable.
• Excellent analytical skills is desirable.

Certificates and/or Licenses

Trade;                                

Business Administration;                                

Economics;                        

Marketing;

or a related field

Relevant Job Experience

•  2 years of relevant experience in the supply chain management is required.

Desirable

• Other UN procurement and logistics training – such as IAPSO and UNPD.

Functional Skills

• IT-Computer literacy (MS Office and PeopleSoft/MSRP/ERP)
• IT-PeopleSoft Supply Chain Management
• SC-Supply Chain Planning
• SC-Procurement management
• SC-Customs clearance formalities
• SC-Logistics and transportation management
• SC-Inventory & Warehouse Management
• SC-Asset & Fleet Management

 Language Requirements

• Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

Core Competencies:

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation

Managerial Competencies:

• Managing Resources

Cross-Functional Competencies:

• Analytical Thinking
• Planning and Organizing

Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.