Supply Chain Assistant (Procurement)

at Danish Refugee Council
Location Khartoum, Sudan
Date Posted December 13, 2021
Category Management
Job Type Full-time
Currency SDG

Description

Background:

Overall purpose of the role: Provides administrative and procurement support according to needs, ensuring the timely execution of procurements, payments and any other issue related to procurements.

 Duties and responsibilities:

•      Ensure that all orders are tracked from point of planning and request through to final receipt.
•      Prepare the relevant documents for the procurement of goods and services
•      Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
•      Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to    Technical Specifications and Quantities.

  • Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
  • Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs
  • Communicating with all related actors (vendors, warehousing, and programme staff) on procurement progression, facilitating internal and external coordination.
  • Contribute to ensuring compliance with DRC’s procurement principles, standards, and policies, donor regulations, and local statutory requirements.
  • Facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
  • Correctly apply ERP supply chain processes
  • Ensure appropriate archiving (hard copy and electronic filling) is maintained for all procurement files.
  • Maintain an updated suppliers registration record accompanied with all necessary documentation as per DRC regulations.
  • Striving for excellence: Focusing on reaching results while ensuring efficient processes.
    • Collaborating: Involving relevant parties and encouraging feedback.
    • Taking the lead: Taking ownership and initiative while aiming for innovation.
    • Communicating: Listening and speaking effectively and honestly.
    • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
 Minimum Qualification, Skills and Experience Required:

Education: (include certificates, licenses etc.)

Diploma or equivalent professional qualification

Languages: (indicate fluency level)

  • Fluency in Arabic

Advanced in English

 

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

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