This position is located in El Fasher within the African Union/United Nations Hybrid Operation in Darfur. The incumbent will be expected to carry-out his duties under the immediate supervision of the Chief of Service Management in the Field Technology Section (FTS) and the overall supervision of the Chief FTS.

Responsibilities

Within delegated authority, the Telecommunications Assistant will perform following duties:

Information Management Support:
Processes incoming and outgoing Code Cables and facsimiles in a timely and efficient manner; observe and monitor reliability of communications equipment facilities; Respects and observes the confidentiality of all documents that flow through the Communications Centre; Assist in the maintenance of a proper filing system of outgoing and incoming daily correspondence; Assist in identifying files for archiving and perform the same using appropriate electronic archiving systems; Opens and closes new logging sheets for the proper recording of outgoing and incoming messages; Provides first level maintenance to equipment used in the facility; Participates in writing reports and papers on systems-related topics, system requirements, information strategy.

Budget and Finance:
Coordinates the preparation of the annual cost estimates and budget proposals, in terms of FTSs requirements for goods and services; Coordinates with UNHQ counterparts, , for Budgetary purposes; Oversees the proper management of Letters of Assist (LOAs) with several Governments to the mission, including budgeting, certification of services, payments, tracking, and reporting; Provide support to FTS Unit managers with respect to the elaboration of resource requirements for budget submissions using current/historical data and report analysis; Takes the lead with respect to the preparation and implementation of the acquisition plan, ensuring that financial resources are utilized to implement activities in accordance with the budget and allotments issued; Monitors and reviews the acquisition plan and budget by conducting regular and special reviews to assess the progress of actual budget implementation versus the acquisition plan; Ensures the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to FTS Management for decision making; Liaises frequently with UNAMID Finance and Budget Section colleagues for proper implementation of Budget, Coordinates quarterly RBB reports in line with Expected accomplishments, Indicators of achievement, with Portfolio of evidence and provide proper variance justification when there is a deviation between Planned outputs and Actual output; Oversees contracts performance in close coordination with programme managers.

Operations Support:
Provides assistance to Section/Unit Chief related to the administration of the section/unit's human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures; Assists with the coordination of ICT services for the mission's senior management and administration offices; Assist with the coordination of other administrative duties, such as: the administration of the section/unit's travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; and coordinating administrative arrangements for seminars, conferences and meetings; Provides guidance, training and supervision to junior staff in the area of administration within the section/unit; Performs other related duties as required.

Competencies

Professionalism:
Sound knowledge of Umoja. Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Experience in management of big budget and LOAs. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork:
Ability to establish and maintain effective working relations with people of different national, linguistic and cultural backgrounds with sensitivity and respect for diversity. Willingness to solicit inputs and learn from others, to place team agenda before personal agenda. Willingness to share credit for team accomplishments and joint responsibility for team shortcomings.

Education

High school diploma is required; Additional supplemental courses and technical certification in electronic telecommunications, administration, accounting or other related field is highly desirable.

Work Experience

At least eight (8) years of working experience in providing ICT operational support services related to budget, HR, assets, and/or ICT operations support are required.
Field experience in United Nations Peacekeeping missions is an asset.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

• This position is temporarily available thru 30/06/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.